Personal Assistant

LCC (London construction contractor ltd) is a well-established, multi-disciplinary design and construction company based in West London, delivering commercial projects across Greater London. We are currently seeking a Personal Assistant to provide high-level administrative and operational support to the Director, ensuring the smooth and efficient running of day-to-day activities.

• Manage email and phone calls, screening, and prioritising messages.
• Draft via dictation correspondence, emails, and other documents with clarity, accuracy, and professionalism.
• Prepare presentations, reports, and other documents as needed.
• Manage calendar and schedule appointments, meetings, and travel arrangements.
• Communicate effectively with all levels of staff, both internally and externally.
• Develop and maintain positive relationships with colleagues, clients, and other stakeholders.
• Accreditation calendars and scheduling with relevant departments.
• PDR (Performance Review) Scheduling
• Minute Meetings internally and externally.
• Working alongside office administration when workload is light.
• Research and compile data for various projects.
• Manage office supplies and equipment.
• Replenishing office refreshments
• Arrange for catering and other logistical needs for meetings and events.
• Organising social events.
• Recruitment advertising and scheduling.
• Updating High level works Pipeline
• Ad-hoc marketing and social media support such as ensuring accurate and up-to-date information about the company, its products/services, contact details and branding are available.
• Drop offs to stations and other locations during working hours. To perform other professional duties as requested by the Directors for non-business-related activities.
• Personal scheduling: Manage personal appointments and calendars.
• Travel arrangements: Oversee booking flights, hotels, and transportation for personal travel.
• Administrative tasks: Assist with personal correspondence, including writing letters, drafting email messages, and handling errands.
• Logistical support: Arrange for personal purchases like groceries, gifts, and lunch deliveries including personal errands e.g., Shopping, and replenishing stock.

Overall, you will be functioning as a trusted point of contact, managing the executive's time, schedule, and communication, while anticipating and proactively fulfilling their professional needs.

Skills, Abilities and Qualifications:

• Exceptional written and oral communication skills.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• Good organisational skills with the ability to multitask.
• Time management skills able to work under pressure to tight deadlines.
• Flexibility and adaptability to manage a range of different tasks.
• The ability to be proactive and take the initiative.
• Discretion and trustworthiness with an understanding of confidentiality issues.
• Excellent interpersonal skills.
• Attention to detail.

To apply, please submit your CV. Applications without CC will not be considered.

• Unfortunately, we are only able to respond to candidates invited for an interview.