Document Retention Specialist

Document Retention Specialist

OPEX Corporation is seeking a dependable and detail-oriented Document Retention Specialist to support our environmental and product regulatory compliance program at our headquarters in Moorestown, NJ.

This position is primarily responsible for collecting, reviewing, and maintaining supplier and manufacturer compliance documentation for parts and materials used in OPEX products. The Document Retention Specialist ensures documentation is accurate, current, and properly recorded in Oracle Fusion and other company systems. This position works closely with Legal, Engineering, Purchasing, suppliers, and manufacturers to obtain required documentation and maintain accurate regulatory compliance records.

Responsibilities

• Collect, review, organize, and maintain supplier and manufacturer regulatory compliance documentation.
• Verify that documentation is accurate, current, and covers the correct manufacturer parts and applicable regulations.
• Review declarations for missing information, regulated substances, RoHS exemptions, and other compliance concerns.
• Request updated or missing documentation from suppliers and manufacturers, track outstanding requests, and follow up as needed.
• Upload compliance documentation and maintain accurate part-level regulatory information and statuses in Oracle Fusion.
• Maintain organized electronic records, spreadsheets, and compliance databases.
• Review bills of material (BOMs) and compliance reports to identify missing, outdated, or incomplete documentation.
• Assist Engineering and Purchasing with obtaining compliance documentation for new, replacement, and existing parts.
• Communicate documentation requirements and outstanding compliance issues to suppliers and internal departments.
• Identify and escalate potential compliance concerns requiring additional review.
• Assist with compliance reporting, audits, and regulatory documentation requests.
• Maintain a working knowledge of applicable regulations, including EU RoHS, REACH, California Proposition 65, US TSCA PBTs, EU POPs, and the EU Battery Regulation.
• Support departmental procedures, work instructions, and other compliance activities as needed.
• Perform other compliance-related duties as assigned.

Qualifications

• Experience in document control, data management, regulatory compliance, quality assurance, manufacturing, or a related field is preferred.
• Strong attention to detail and ability to review documentation for accuracy, completeness, and consistency.
• Strong organizational skills with the ability to manage large volumes of documents, part records, and requests.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience with ERP systems, electronic databases, or document management systems is preferred. Oracle Fusion experience is a plus.
• Strong written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and follow established procedures.
• Familiarity with environmental product regulations such as RoHS, REACH, California Proposition 65, TSCA, or EU POPs is preferred.

Physical/Work Environments

• Worker will be working in an office setting.
• Sitting for an extended period of time.

The salary range for this position is $45,000 - $55,000, based on experience.