Scientific Program Coordinator with Masters

Scientific Research Company

Washington DC

HYBRID 2 days onsite (Monday and Tuesday) the other 3 days remote

Needed ASAP

12 month contract with possible going perm at the end of 2027

Must work on W2

No C2C

Program Specialist- Must have a Masters Degree in science. Chemistry, Physics, Biology- any ok.

MUST HAVEs

Masters Degree

Science Background in studies

PhD a Plus (not required)

This person will coordinate scientific conference content. Will wok with internal and external partners. Will work to gather information, put together data insights, and set up digital meetings (some global).

Example

Set up for Spring Conference

Meet with stakeholders to gather information and research on AI and how it is changing the chemistry landscape

Reach out to stakeholders

Communication emails

Gather results – putting together results

Communications sent to speakers and panelists

Invitation emails, schedules, logistics for conference

Science Knowledge is needed. Masters is needed. Non profit experience/Society a huge plus.

______________________________________________

Division and Unit Overview

The Office of Scientific Content Management is dedicated to supporting Client committees, divisions, and regional and international scientific communities in the organization and execution of scientific meetings and events at local, national, and global levels.

By leveraging data analytics, AI tools, scientific insights from academia, industry, and governmental agencies, and a commitment to continuous process improvement, the team excels in:

• Evaluating meeting programming
• Implementing Client initiatives
• Redefining scientific discourse through innovative meeting formats
• Delivering dynamic scientific content
• Enhancing audience engagement
• Promoting global collaboration with educational institutions, research institutes, scientific societies, industry, governmental agencies, and non-governmental organizations

The office is a vital part of the American Chemical Society's Science, Research & Sustainability unit.

Position Summary

Reporting to the Director of the Office of Scientific Content Management, the Program Specialist plays an integral role in the day-to-day engagement with Client Divisions and Committees.

This position focuses on implementing Client initiatives in meeting programming, evaluating dynamic content delivery, fostering innovative meeting formats, enhancing audience engagement, and promoting global collaboration.

The Program Specialist will leverage data analytics to support Client meetings and events through solution-oriented interactions with internal and external stakeholders.

The role also involves collaboration with team members across the Office of Scientific Content Management and the Science, Research & Sustainability Division, as well as engagement with external scientific societies, industry representatives, and governmental organizations.

Key Responsibilities

Client Digital and Global Initiatives

- Support the development and execution of initiatives designed to shape the future of Client Digital and Global meetings.

Meeting Coordination

- Organize and coordinate meetings that foster collaboration and engagement among Client units.

Programming Support

- Provide data-driven insights and scientific input into technical session programming for Client meetings and events.

Project Management

• Schedule meetings and prepare agendas.
• Track project progress and key deliverables.
• Manage programming projects to ensure timely completion.

Communication Management

• Maintain accurate and up-to-date contact lists.
• Facilitate ongoing communication with Client Division leadership and program chairs.

Qualifications

Education

• Required: Master's degree in science or engineering.
• Preferred: PhD and specialized training in chemistry or chemical engineering.

Experience

- Minimum of 2 years of relevant experience, or an equivalent combination of education and experience.

Required Skills and Competencies

• Strong organizational skills and the ability to manage rapidly changing priorities.
• Ability to collaborate effectively in a mission-driven environment.
• Commitment to achieving both short-term and long-term goals.
• Excellent written and verbal communication skills.
• Strong technological aptitude and willingness to learn new software platforms used by internal and external stakeholders.
• Adaptability, flexibility, and a proactive approach to problem-solving.

Preferred Skills

• Project management experience.
• Data analysis experience.

Project management and data analysis experience are highly desirable but not mandatory.

Work Environment

The successful candidate will join a small, mission-driven team within a large organization.

This role requires a self-starter who can quickly absorb new information, take initiative, and drive projects forward in a collaborative setting.

The ideal candidate will demonstrate flexibility, adaptability, and a proactive, solution-oriented approach to overcoming challenges while supporting the broader mission of Client.