Business Development Manager 3

Description

Request Summary:

The team is dedicated to supporting marketing operations by driving operational excellence, business management, budget and resource planning, executive communications, organizational effectiveness, and strategic program execution. The team enhances leadership effectiveness through project coordination, business operations support, event execution, communications planning, and operational management across multiple initiatives.

Typical Day in the Role

• Support business operations initiatives, including budget tracking, purchase order management, and resource planning.
• Create executive presentations, leadership communications, and all-hands content to support organizational messaging and engagement.
• Coordinate the Aspire rotational program, support team events and logistics, and partner with stakeholders to drive operational priorities.
• Rebuild and maintain a SharePoint site, ensuring team resources, documentation, and collateral are well-organized and accessible.
• Manage multiple concurrent projects, track deliverables, improve team processes, and provide overall operational support to help the organization run efficiently.

Candidate Requirements

Best vs. Average:

• 5-7 years of experience in business operations, program management, or similar roles.
• Strong budget management, purchase order, and financial tracking experience.
• Experience creating executive presentations, leadership communications, and all-hands content.
• SharePoint site creation, maintenance, and content management experience.
• Experience supporting executives, leadership teams, or similar organizations.
• Experience coordinating team events, employee engagement programs, and cross-functional initiatives.
• Strong stakeholder management and communication skills.
• Proven ability to balance multiple projects while maintaining attention to detail.
• Demonstrated curiosity, learning agility, and willingness to learn new tools and processes.
• Experience using AI tools to improve productivity and efficiency.
• Able to work independently, navigate ambiguity, and quickly contribute with minimal training.

Summary

The main function is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level but below a management level. Other responsibilities include maintaining all project management processes, including project goals, deadlines, metrics, and budget. The business operations specialist usually reports to a project manager or director.

Explain a Typical Day in the Role

Partner with the leadership team to drive operational excellence across budget management, workforce planning, leadership team rhythms, communications, and strategic initiatives. A typical day may include preparing leadership team meetings and follow-up actions, managing budget and vendor tracking, coordinating cross-functional priorities, supporting executive communications and presentations, and driving operational projects that improve organizational effectiveness.

What is the Ideal Background of a Candidate for this Role?

5 years of experience in business management, chief of staff, strategy & operations, program management, or organizational planning roles. Experience supporting executives or leadership teams in a fast-paced, matrixed environment is preferred. Strong communication, project management, and organizational skills are essential.

How will Contractor Performance be Measured?

• Quality and timeliness of deliverables.
• Successful execution of leadership team rhythms, communications, and planning activities.
• Accuracy and effectiveness of budget, headcount, and resource management processes.
• Ability to drive initiatives independently and improve operational efficiency across the organization.
• Feedback from leadership team stakeholders and cross-functional partners.

Top 3 Must-Have Hard Skills & Years of Experience for Each

• Business Operations & Program Management (planning, execution, tracking, process management) - 5 to 7 years.
• Budget & Resource Management (budget tracking, workforce planning, vendor management, reporting) - 5 to 7 years.
• Executive Communications & Presentation Development (PowerPoint, executive-ready communications, meeting content, leadership presentations) - 5 to 7 years.