Pre-Contract Administrator

Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.

A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

As a Pre-Contract Administrator you will be responsible for the effective management of administrative and clerical tasks during the Pre-Contract (Tendering, Settlement, PTQs, Handover, etc.) stages. You will ensure that all Pre-Contract documentation is in place to allow for a smooth transition from the estimating team to the operations team. 

Key responsibilities:

• Assist with the preparation and submission of tender and technical proposal documentation.
• Maintain accurate document control processes, ensuring all tender information is up to date and correctly filed.
• Manage and update documentation within SharePoint and other document management systems.
• Coordinate pre-contract meetings, including scheduling, agenda preparation, and minute-taking.
• Provide regular progress updates and reports on key tasks and project milestones.
• Support estimators and pre-contract managers by chasing supplier quotations, conducting analysis, and providing general administrative assistance.
• Ensure compliance with company procedures, quality standards, and pre-contract processes.
• Capture lessons learned and contribute to continuous improvement of pre-contract workflows and project handovers.

• 3+ years' experience in an administrative, pre-construction, document control, or similar support role within the construction or building services industry.
• State Post Primary qualifications or equivalent; a degree in a business or construction-related discipline is advantageous.
• Strong understanding of tendering processes and pre-contract activities.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint, with experience using document management systems such as SharePoint.
• Excellent organisational and document management skills, with exceptional attention to detail and accuracy.
• Strong communication and relationship-building skills, with the ability to work effectively with estimators, clients, suppliers, subcontractors, and internal teams.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:

• Competitive salary
• Professional Development support 
• Employee Assistance Program 
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve