Why This Role Stands Out
This remote, part-time Virtual Assistant role offers a unique opportunity to provide crucial support to the Boards of Directors at a reputable Mental Health Association, honing your organizational and communication skills. You'll thrive here if you possess exceptional follow-through, discretion, and a proactive approach to coordination and administrative tasks, contributing meaningfully to important strategic discussions.
Quick Overview
Job Description
Virtual Assistant – Board Support
Mental Health Association of Maryland (MHAMD) & BrainFutures
Part-Time, Remote | Up to 5 Hours per Week (Variable)
Position Summary
MHAMD and BrainFutures seek a Virtual Assistant to provide administrative and coordination support to their Boards of Directors and committees. This role requires exceptional follow-through, sound judgment, discretion, and professionalism when working with senior executives and board members on sensitive and strategic matters.
Key Responsibilities
- Coordinate schedules for two Boards of Directors (approximately 10–15 members each) and five committees. Proactively resolve scheduling conflicts through persistent follow-up, including direct phone and text outreach when email is insufficient.
- Prepare and distribute meeting agendas, materials, and communications in coordination with staff and board leadership.
- Set up and host Zoom meetings, provide technical support as needed, and prepare accurate, concise meeting minutes that reflect sensitive, nuanced, and strategic discussions.
- Facilitate timely information exchange among board and committee members and staff, track outstanding requests, and follow through to completion.
- Maintain organized board records and handle confidential information with appropriate discretion.
Time Commitment: Flexible, averaging fewer than five hours per week, with workload varying according to meeting schedules and board activity.
- Prior experience supporting Boards of Directors, executive leadership teams, or senior-level committees strongly preferred.
- Demonstrated initiative, persistence, and accountability for results rather than merely completing assigned steps.
- Proficiency with Microsoft 365, Outlook, Zoom, and AI tools.
- Strong interpersonal judgment and the ability to maintain strict confidentiality.
Hourly non-exempt, no benefits, flexible, averaging fewer than five hours per week
Compensation:
$30-$40 per hour depending on experience