Office Administrator

Join Our Team as an Office Administrator at “K” Line (Europe) Limited!

We’re looking for a proactive, organised, and adaptable Office Administrator to join our London office. In this key role, you’ll manage the smooth day-to-day operations of our workplace, oversee facilities and supplier relationships, and play an active part in compliance and health & safety processes.

If you have 3–5 years of office management experience, a keen eye for detail, and thrive in a dynamic environment where quality and collaboration matter, we’d love to hear from you.

Bring your organisational expertise to a global company with strong values and a supportive culture. Apply now!

Office management responsibilities:

• Maintaining and developing office policies by setting up procedures to guide the
• operation of the office, maintaining H&S Handbook
• Manage relationships with suppliers and maintenance companies, e.g.: vending machine, plants maintenance company, cleaning company
• Liaise with landlords and contractors as required, organise repairs as and when required
• Running, managing, organising, and coordinating the day-to-day logistics of the office
• Involvement in environmental matters for the office, e.g. recycling, running environmental meetings
• Keep abreast of changes in relevant regulations, procedures, and policies
• Managing the office sitting plan
• Managing the Health & Safety of the office: DSE Assessments, Fire Marshals and First Aiders, Risk Assessments

Other responsibilities:

• Liaising with our Tokyo office on legal matters
• Delivering various compliance training sessions as directed by Tokyo e.g.
• Anti-Bribery, Competition Law, etc.
• To be involved in other compliance matters such as GDPR, Modern Slavery
• Managing insurance policies for the office, e.g. travel insurance, employer’s
• liability insurance, etc.

Essential skills and qualifications:

• Minimum of 3-5 years’ experience in an office management role
• Experience dealing with facilities management and Health and Fire Safety
• Highly organised with strong attention to detail
• Excellent time management and organisational skills
• Excellent communication and interpersonal skills
• Professional manner
• Ability to take initiative
• Ability to work calmly under pressure

In return, the company offers a competitive salary of £35,000 to £38,000 per annum, depending on experience, together with a good benefits package.

If you are interested in this opportunity and believe you have the skills and attitude to succeed in the role, we would be pleased to hear from you.