Paralegal / Legal Administrative Assistant

Position Summary

The Paralegal / Legal Administrative Assistant will provide substantive paralegal and administrative support to Alteva RCM’s legal department. The position will assist with legal research, commercial contracts, healthcare regulatory and compliance matters, litigation and dispute coordination, and the day-to-day administration of the legal function.

The ideal candidate is detail-oriented, responsive, comfortable managing competing priorities, and able to handle sensitive and confidential information with discretion. This position will interact regularly with company leadership, internal business teams, clients, vendors, and outside counsel.

Key Responsibilities

• Provide day-to-day paralegal and administrative support to Legal Team such as managing legal calendars, meetings, deadlines, and follow-up items.
• Maintain the company’s contract-management system and legal files, including tracking contract status, renewal dates, termination deadlines, signature requirements, and other key obligations.
• Conduct legal and factual research concerning healthcare regulations, reimbursement and payor matters, corporate issues, and other topics under attorney supervision, including monitoring updates of such laws, regulations and industry development.
• Assist with litigation, regulatory inquiries, complaints, and disputes by organizing records, maintaining matter files, tracking deadlines, preparing chronologies, and coordinating document collection.
• Coordinate with outside counsel.
• Assist with healthcare transactions and strategic initiatives by coordinating diligence materials, maintaining checklists, organizing data rooms, and tracking open items and deadlines.
• Maintain and assist with filing corporate records, organizational documents, licenses, registrations, and other governance materials.
• Process legal invoices, maintain billing records, and assist with tracking legal expenses and outside-counsel budgets.
• Help develop and maintain legal-department forms, templates, procedures, trackers, and document-management practices.
• Handle confidential, privileged, and sensitive information with appropriate care and discretion.
• Perform other legal and administrative duties as assigned.

What We’re Looking For

• Bachelor’s degree, associate degree, or paralegal certificate preferred; equivalent relevant experience will be considered.
• At least 2 years of experience as a paralegal, legal assistant, executive assistant, or legal administrative professional, preferably in a corporate legal department or law firm.
• Strong organizational skills and demonstrated ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong proofreading and document-formatting abilities.
• Sound judgment and the ability to maintain confidentiality and appropriately handle privileged information.
• Proficiency with Docusign and Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently while collaborating effectively with attorneys, executives, internal business teams, and outside counsel.