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Archivist-General 1

VGIWest Palm Beach🇺🇸United States

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeOn Site
LocationWest Palm Beach, United States
Microsoft Office

Job description

The Archivist is responsible for assembling, cataloging, researching, preserving, and managing valuable collections of art, silver, and antiques of historical information and importance for a high net-worth private family. S/he will work with an abundance of document types such as manuscripts, letters, photographs, digital files, websites, sound recordings, films, and other family heirlooms to document and create guidelines for display and preservation. S/he will work directly with family members and be responsible for creating descriptions and organization guidelines for each collection piece and updating and maintaining an archival database. The role will ultimately have ‘work from home’ opportunities, and a flexible schedule as well as travel opportunities to the various family residences in different States.

Essential Duties and Responsibilities:

  • Responsibilities revolve around evaluating, selecting, retrieving, and organizing various family artifacts and work to catalog as appropriate.

  • Preserve collections correctly; storing and preserving perishable documents, photographs, paintings, pottery, fabrics, etc. and understanding certain materials need special attention and specific environmental conditions.

  • Design and maintain organizational systems keeping track of archived items and material; prepare indexes, meta-tags and material descriptions and, where appropriate and possible, convert material into digital format. 

  • Responsible for developing and maintaining this inventory database and coordinating with insurance coverage.

  • Maintain physical structures and locations in conjunction with family members to properly store items.

  • Work with insurance companies to ascertain value and appropriate suggested coverage and work with family members to ensure adequate insurance protection.

  • Perform projects and other duties as assigned.

  • Bachelor's Degree in law, library science, history, art history, or archival science.

  • 1+ years experience working as an Archivist.  Certification from the Academy of Certified Archivists preferred.

  • Demonstrated knowledge of preservation methods and theory. 

  • In-depth knowledge of archival principles and practices with an emphasis on document, photographic, painting, and antique silver and furniture archives.

  • Excellent organizational and time management skills; able to multi-task and meet deadlines.

  • Excellent verbal and written communication skills; strong analytical and strategic skills.

  • Excellent customer service skills and proven ability in follow-up commitments.

  • Ability to understand and follow instruction; ability to carry out independent research; ability to work under pressure.

  • Ability to prioritize, take initiative, and problem solve while maintaining attention to detail.

  • Ability to work independently and within a team with strong interpersonal skills.

  • Ability to adjust to multiple demands and shifting priorities; ability to handle high net-worth family requests, demands, and needs; strong attention to confidentiality.

  • Proficient in MS Office and other computer/electronic management related applications.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to stand, sit, kneel, walk, talk, see, hear, push, pull, climb, bend, and stoop.  The employee frequently is required to stand, (for up to 8 eight hours), walk (occasionally on rough terrain/in varying weather conditions), climb, use manual dexterity to operate tools used in the course of work, hear sufficient to hear conversations in person, and via telephone and radio, and vision sufficient for distance sight and to read diagrams, computer screens, manual reports, rules, regulations, laws, and plans.  The employee is occasionally required to reach, push, and pull with hands and arms.  The employee must occasionally lift and/or move up to 50 pounds.  Physical dexterity may involve stretching, proper placement of legs, and use of arms and hands in repetitive motions.  The employee must be able to maintain constant alertness to the multiple concurrent activities occurring at the site, including the activities of other employees, and contractors, the operation of stationary equipment, and the movement of mobile equipment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE M/F/V/D

DFWP

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