Quick overview
Job description
Position Summary
This position works under general direction of the Operations Manager of the Crime Victims & Rape Crisis Center (CVRCC) to support administrative, compliance, monitoring and reporting activities of the CVRCC.
The Community Services Specialist is responsible for providing coordination and monitoring of fiscal policies and procedures. This position monitors the lifecycle of grant administration, financial oversight, and regulatory compliance for the Agency. This role serves as a key technical advisor to fiscal staff, coordinating grant applications, budgeting, expenditure tracking, and reporting while ensuring adherence to federal, state, and local laws. Additionally, the role supports contract procurement, audit responses, and performance evaluations to drive operational efficiency and financial integrity.
Pay Grade: 53
Salary Commensurate with Experience and Education
Minimum Qualifications
Four (4) years of experience in administrative roles with increasing responsibilities, as a coordinator, or in a managerial/supervisory capacity; AND
Bachelor’s degree from an accredited college or university in public or business administration, accounting, public administration, finance, or a closely related field; OR
An equivalent combination of related education, and/or experience.
PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
Advises CVRCC staff on fiscal policies and procedures, technical problems, priorities and methods.
Assists in preparation of Agency budgets and ensures operations within established policies and procedures.
Coordinates and participates in auditing, reconciliation, billing, monitoring and scheduling of grant reports; monitors accounts of select grant funds.
Coordinates and/or assists in preparation of requests for proposals and contracts related to grants, in compliance with applicable federal, state, and local laws and regulations.
Assists in the preparation of grant applications for submittal and prepares reports as required by granting agencies.
Assists in resolving issues and conflicts with funding agencies; participates in meetings and discussions involving decisions affecting projects.
Assists with grant program efficiency and effectiveness by coordinating and planning activities, including the prioritization, planning and scheduling of activities to guide programs.
Coordinates responses to audits of funded projects.
Reviews revenues, expenditures, and project status to ensure proper expenditures are made for grant projects.
Tracks grant reporting and reimbursements.
Supports compliance monitoring of Agency and departmental activities.
Conducts activities related to purchasing and contracting for Agency.
Performs other related duties as assigned or directed.
KSAs
Ability to work effectively with co-workers and staff as well as leaders from other agencies.
Ability to demonstrate good judgment and make responsible decisions.
Ability to develop and adhere to timetables and projects.
Knowledge of the principles and practices of organization management and public administration.
Ability to develop work plans and objectives and identify problems and make changes as required.
Ability to prepare budgets, financial reports and cost analysis.
Ability to analyze data, program and compile reports for executive review.
Ability to manage priorities in order to meet project deadlines.
Ability to communicate and cooperate effectively with other departments within Shelby County Government.
Ability to express ideas clearly and concisely, orally and in writing.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
Shelby County Resident Disclaimer
All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.
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