Plan Administrator

Johnston, Iowa (Des Moines Area) | Full-Time | In-Office

New Johnston, IA Office

If you thrive in a fast-paced environment, have great attention to detail, and love helping people, you may be our next team member. Legacy Law Firm, P.C. is opening a new office in Johnston, Iowa and hiring two Plan Administrators. No legal background is necessary. Our training program will teach you everything you need to know.

Who We Are

Legacy Law Firm, P.C. is a boutique law firm helping clients through estate planning, business planning, and elder law. Our home office is in Sioux Falls, South Dakota, and our new Johnston office brings that same approach to the Des Moines area. We take pride in meaningful work, a positive culture, and a team that is truly collaborative.

Our practice is fast-paced, and we don't have quiet days. We get stuff done, we support each other, and we still make quality of life outside of work a priority, which shows in our benefits and our schedule. Our growth and strong reputation come from exceptional client service and loyal teamwork, and we want people who want to grow, reach their goals, and contribute to something bigger.

About the Role

Our Plan Administrators work as the direct assistant to our attorneys and clients, supporting each estate plan from start to finish. You'll work closely with the Johnston attorneys and our experienced Sioux Falls team, which has well-established systems and processes. The role is about 60% computer-based work and 40% client communication by phone, email, and in person.

Key Responsibilities

• Draft legal documents and letters.
• Gather key information from clients and outside professionals to complete the asset alignment portion of the estate plan.
• Review bank statements, organize files, and prepare mailings and notices.
• Maintain well-organized, accurate client files.
• Support attorneys throughout the full estate planning process.
• Meet with clients in person and provide ongoing client support.
• Answer phones and help with general administrative work.
• Work with the Sioux Falls team so both offices follow the same processes.

Who Should Apply

No legal experience? No problem. You may be a great fit if you have a strong background in:

• A detail-oriented, client-facing office role that involves following established processes.
• Office or administrative management.

Required:

• 2+ years in a fast-paced office management, administration, legal, accounting, teaching, or banking role.
• Impeccable attention to detail and strong proofreading skills.
• Strong time management and organizational skills, with the ability to juggle multiple tasks with precision.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe applications.
• Clear, professional, and empathetic communication with clients, team members, and outside professionals.
• Consistency in following processes and a willingness to learn and grow with the team.
• A positive, can-do attitude, a deadline-driven mindset, and self-starter energy.

Preferred:

• A bachelor's degree in a related field.
• Experience in a legal, estate planning, or financial services setting.

Why This Role Stands Out

• Thorough training from an experienced estate planning team.
• The chance to help build a new office from the ground up.
• A schedule that protects your time: Monday through Thursday, 8:00 am to 5:00 pm, and Friday, 8:00 am to 1:00 pm.
• Bonus opportunities on top of competitive pay.

Compensation and Benefits

• Pay: $24 to $30 per hour, commensurate with experience.
• Annual performance bonus of 3% of salary, a $500 new hire clothing allowance after 90 days, and a $500 yearly personal improvement bonus after one year.
• Firm-paid employee premium on the Wellmark HDHP Silver Plan with HSA (PPO option available).
• Voluntary Aflac dental, VSP vision, and Aflac supplemental insurance.
• Long-term disability through Northwestern Mutual and a dependent care FSA.
• 401(k) through Edward Jones with a 3% employer contribution after one year.
• 15 days of accrued PTO per year to start, 10 paid holidays, 2 floating holidays, and your birthday afternoon off.

How to Apply

Submit a detailed resume and a cover letter. All applications are kept confidential.

Equal Opportunity Employer

Legacy Law Firm, P.C. is an equal opportunity employer and does not discriminate on the basis of any legally protected status.