Workforce Planning/People Ops Specialist - Onsite

Job Title: Workforce Planning/People Ops Specialist
Location: Onsite - Chicago, IL
Duration: 12+ Months with potential to extend
Pay Range: $40-$42/Hr on W2 (DOE)

Summary

To manage day-to-day headcount operations — including position releases, hiring request workflows, and organizational data — while also driving improvements to our tracking tools, reporting, and team processes.

Responsibilities

• Headcount & Position Management (Business as Usual)
• Help with the release/return of open positions from reserve to teams and track these releases
• Support movement in and out of the departmental headcount reserve by making updates in the workforce management system
• Pull organizational data exports when needed
• Work with cross-functional partners to help unblock open positions if there are any roadblocks
• Manage and review the queue of organizational change requests
• Hiring Request Workflow Tool Management (Business as Usual)
• Assign workflows to incoming hiring requests
• Ensure requests are progressing through approval queues and close out completed tickets
• Team Operations Management (Project Based)
• Own and improve the headcount release tracker for next year - Explore integrations/automations for the release tracker
• BAU Reporting (Project Based)
• Own and improve operational metrics that we report out on.

Must-Have Skills
1 Organized & detail oriented is an absolute must and #1 requirement
2 Data-based management - this CW will be dealing with a whole set of data within Meta’s current org tool (over thousands of positions, need to be comfortable managing high volume of data)
3 Project management skills - being able to understand and figure out timing, being accountable for products and delivering on time.

Nice-to-have Skills
1 Strong analytical and problem-solving skills
Experience w/ Workday
2 Workforce management system experience
3 File management and document version control

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.