Administration Coordinator - Fixed Term

Administration Coordinator
12-Month Fixed-Term Opportunity | Somerton, Victoria

About the Role

We're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm.

Working closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a fast-paced environment.

Key Responsibilities

•    Coordinate customer enquiries, work requests and job allocations
•    Maintain accurate records, reports and project documentation
•    Support KPI reporting, audits and month-end administration activities
•    Raise purchase orders and assist with invoice processing
•    Manage training records, certification renewals and compliance requirements
•    Coordinate subcontractor onboarding and documentation
•    Support claims administration and ensure data accuracy across multiple systems
•    Assist with employee onboarding, depot administration and general office functions
•    Work closely with operational teams to ensure information is accurate, current and audit-ready

About You

You'll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes.

To Be Successful, You Will Have:

•    Previous experience in an administration, coordination or project support role
•    Strong attention to detail and organisational skills
•    Confidence using Microsoft Office, particularly Excel, and business systems
•    The ability to manage competing priorities and meet deadlines
•    Strong communication skills with the confidence to follow up actions and build relationships with stakeholders
•    Experience using Asset Vision will be highly regarded
•    A proactive, reliable and collaborative approach to work

What's on Offer?

•    12-month fixed-term opportunity
•    Full-time hours of 7:30am to 4:00pm, Monday to Friday
•    Onsite role based in Somerton, Victoria
•    Diverse role with exposure to administration, compliance, reporting and operational coordination
•    Supportive and collaborative team environment
•    Opportunity to contribute to essential infrastructure services that support local communities
•    Ongoing training and development opportunities
•    Career development within a well-established industry leader
•    A role where no two days are the same

To apply for this opportunity, click Apply and submit your application online.

For more information, please contact amy.isgar@downer.co.nz

Reference: 736597