Senior Project Manager (Corporate Events & Experiences Planner)

Accountabilities

You will oversee multiple corporate events and experiences, ensuring each program meets client expectations, operational requirements, and financial objectives. Your responsibilities will include:

• Lead the full lifecycle planning and execution of multiple events, conferences, and corporate programs across in-person, virtual, and hybrid formats.

• Manage all event components, from initial briefing and project planning through execution, post-event reconciliation, and final reporting.

• Develop and manage event budgets, monitor expenses, process invoices, and deliver accurate financial reconciliations and reports.

• Source, negotiate, and manage venues, suppliers, and service providers, including contract negotiations and site selection.

• Coordinate event logistics such as registration, catering, transportation, accommodation, entertainment, gifts, audiovisual requirements, webcasts, staging, and speaker selection.

• Oversee virtual event planning, including platform selection, project timelines, invitations, and communications with attendees, suppliers, and stakeholders.

• Collaborate with internal teams across Marketing, Production, Event Technology, Data, Legal, and Compliance to coordinate creative, technical, and operational deliverables.

• Maintain strong vendor relationships and ensure suppliers deliver services in line with agreed expectations and quality standards.

• Travel domestically and internationally when required to support on-site event delivery.

• Support the onboarding and training of new team members and share best practices, industry knowledge, and supplier recommendations.

• Manage and mentor a team of up to five direct reports when applicable, including workload allocation, staffing assignments, vacation coverage, and professional development reviews.

• Motivate team members, promote a positive working environment, and ensure adherence to client operating standards, policies, compliance requirements, and risk guidelines.

• Monitor opportunities to add value, demonstrate commercial awareness, and contribute to continuous service improvement.

• Strengthen existing client relationships and identify opportunities to expand partnerships and generate new business.

Requirements:

The ideal candidate is an accomplished corporate events professional with extensive experience managing complex programs and senior client relationships. You should combine strong project management and financial skills with creativity, adaptability, and a commitment to exceptional client service. The following qualifications are expected:

• 8–10+ years of event management experience, preferably within financial services or a corporate environment.

• Advanced experience managing events, conferences, meetings, and production, including executive dinners, cocktail receptions, corporate meetings, recognition events, and sponsorship programs.

• Extensive experience working directly with senior clients throughout event planning and execution.

• Previous team management experience is an advantage, although it is not required for all positions.

• Strong proficiency with Cvent.

• Advanced knowledge of Microsoft Excel and Microsoft Office.

• Excellent project management skills, with the ability to manage multiple complex projects and competing priorities simultaneously.

• Outstanding written and verbal communication skills.

• Strong knowledge of event industry suppliers, venues, services, and best practices, supported by active industry engagement.

• Excellent client relationship management skills, with the ability to influence stakeholders, adapt to different working styles, and lead by example.

• Collaborative mindset and the ability to co-plan effectively with colleagues and clients on large-scale programs.

• Ability to develop best practices, take initiative, and independently drive new projects and improvements.

• Client-focused, approachable, and adaptable, with the ability to respond to changing requirements while maintaining strong relationships.

• Self-motivated and proactive, with the ability to work independently, take direction, and develop innovative solutions.

• Willingness and ability to travel domestically and internationally as required.

• Must reside in the San Francisco Bay Area.

Benefits:

• Annual base salary range of $95,166–$123,716, depending on work location, relevant experience, skills, education, and other job-related factors.

• Eligibility for an annual discretionary bonus.

• Medical, dental, and vision insurance, including a high-deductible health plan (HDHP) option with a Health Savings Account (HSA).

• 401(k) retirement plan.

• Five Flexible Spending Account options.

• Generous paid time off allowance.

• Employee Assistance Program (EAP).

• Life, disability, and pet insurance coverage options.

• Wellness stipend.

• Mobile phone allowance.

• Complimentary access to services including Headspace, Teladoc, Maven, Rocket Lawyer, and Mobilo.

• Aura Identity Theft Protection.

• Opportunities to work on international projects and collaborate with teams across multiple countries.

• Remote work arrangement for candidates based in the San Francisco Bay Area.