Purchasing Administrator - Indianapolis, IN

DTS is looking for experienced Purchasing Administrator for our Direct Client position based in Indianapolis, IN

Job Description:

Role Overview:

The Purchasing Administrator i s a subject-matter expert in t he procurement of various comm odities and services in a cost -effective manner and on a tim ely basis. You will handle sen sitive issues when dealing wit h agency personnel and vendors , supporting the decisions of  upper management. You will coo rdinate and execute State proc urement functions in accordanc e with Indiana Code.

To be a certified buyer for th e State, you must take the Ind iana Delegation of Purchasing  Authority Program (DPAP) class es and pass the DPAP test with in four weeks of the date of h ire. The training is conducted  by the Indiana Department of  Administration.

A Day in the Life:

The essential functions of this role are as follows:

Provide administrative oversight of both automation-related and traditional contract services.

Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.

Maintain a substantial file system covering all services or items contracted for by the Agency.

Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.

Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.

Negotiate, execute, and administer contracts, QPA Agreements and amendments

Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.

Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.

Act as a resource to provide g uidance and assistance for age ncy procurement agents concern ing procedures, policies, and  regulations governing all purc hasing and contract activities .

Troubleshoot agency functional  issues in PeopleSoft eProcure ment, Purchasing, Sourcing, an d Supplier Contract Management .

Establish and maintain assessment criteria according to current procurement rules and statutes.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

Bachelor of Science degree in  Accounting, Finance, Purchasin g or Business Management or 5  to 8 years of full-time professional experie nce.

Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.

Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms. Extensive knowledge specific to overseeing and managing contracts.

Effective communication skills.

Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.

Expertise with general project management including financial management, and conflict management. Ability to negotiate contracts and bids.

Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.

Ability to maintain confidentiality.

Eligible to be bonded and able to accurately handle financial documents.

You must satisfy the following requirements to continue employment:

Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required training

DTS offers excellent compensation package.

Contact:

Serein Tyagi

Digital Technology Solutions