Business Administrator

Location: On Site @ Industrial Trading Solutions Ltd, Station Road, Coleshill, B46 1HT

Working Hours: 15 to 22 hours per week (Flexible 2 to 3 days p/w depending on weekly tasks)

The Business Administrator will play a key role in supporting the smooth and efficient running of the organisation’s operational and financial processes. This role combines financial administration, data management, ISO compliance coordination, procurement support, credit control, and general administrative duties.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple responsibilities while maintaining accuracy and efficiency.

Key Responsibilities

• Financial Administration, Bookkeeping & Credit Control
• Assist with day-to-day financial administration tasks
• Process invoices, purchase orders, and expenses
• Maintain accurate financial records and assist with reconciliations
• Support budgeting and reporting processes when required
• Chase outstanding payments in a timely and professional manner
• Issue customer statements and respond to account queries
• Liaise with external accountants or finance providers as needed

Procurement & Supplies

• Manage procurement of office consumables and business supplies
• Monitor stock levels and ensure timely reordering of essential items
• Raise purchase orders and liaise with suppliers
• Ensure cost-effective purchasing and maintain supplier records

Data Entry & Records Management

Accurately input, update, and maintain financial data across internal systems

Ensure data integrity and compliance with company standards

Generate reports and extract data to support business decisions

ISO Auditing & Coordination

Support ISO compliance processes and documentation management

Coordinate & carry out internal audits and assist in external audit preparation

Maintain policies, procedures, and compliance records

Track corrective actions and continuous improvements

General Business Administration

• Provide administrative support across the business
• Manage documentation, filing systems, and correspondence
• Support operational processes and internal coordination
• Assist with scheduling, meetings, and general office tasks

Skills & Experience

Essential:•

• Previous experience in an administrative or business support role
• Strong organisational and time management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Good numerical and data handling skills

Desirable:

• Experience with bookkeeping, finance administration, or credit control
• Experience in procurement or supplier management
• Understanding of ISO standards or audit processes
• Experience using financial or CRM systems – Particularly SAP Business One

Personal Attributes

• Reliable and proactive
• Ability to manage workloads independently
• Strong communication and interpersonal skills
• Confident in handling customer communications regarding payments
• Commercial awareness and cost-conscious mindset
• Flexible and adaptable approach
• Commitment to maintaining confidentiality and professionalism

What We Offer

• Flexible, part-time working arrangements (2-3 days per week)
• Varied and engaging role across multiple business functions
• Supportive and collaborative working environment
• Onsite parking
• Annual Bonus Scheme
• Full Training will be provided