Programme Support Coordinator

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. 

Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

🎯 Role Purpose

The Project / Portfolio Support Coordinator provides administrative 🗂️, coordination 🤝 and delivery support 🚀 across projects and portfolios, helping ensure effective workload management 📊, governance 📋 and resource planning 👥.

🚀 Opportunity Overview

Support the Programme Manager, Portfolio Manager, Contract Engineers and wider delivery team by coordinating meetings 📅, maintaining trackers 📊, managing administrative processes 📝 and ensuring actions, communications and deadlines are effectively managed ✔️.

The role is key to reducing administrative pressures, improving data accuracy 🎯 and supporting efficient project and resource delivery.

🔑 Core Responsibilities

📅 Meeting & Action Management: Coordinate meetings, prepare agendas, capture actions, maintain action logs and proactively track and chase outstanding activities.

👥 Resource Coordination: Organise resource meetings, maintain resource trackers and ensure monthly updates reflect actuals and new system users.

📋 Administrative & Governance Support: Manage overtime forms and approvals, track key deadlines and milestones, and maintain accurate records, logs and reporting information.

🤝 General Team Support: Provide administrative and coordination support to delivery leads, improve communication across teams and contribute to continuous improvement of processes and working practices.

 

🎓 Experience & Capability

🗂️ Administrative & Project Support: Experience in an administrative, coordination or project support role within a project, operational or delivery environment.

📅 Meeting & Action Management: Experience organising meetings, recording actions and proactively tracking follow-ups through to completion.

📊 Data & Resource Management: Confident managing trackers, spreadsheets, logs and structured data, including resource planning and workload coordination.

🤝 Stakeholder Coordination: Ability to coordinate multiple stakeholders, maintain effective communication and support planning and scheduling activities.

🧩 Organisation & Prioritisation: Strong organisational skills, attention to detail and the ability to manage competing priorities while maintaining accurate records.

💻 IT Skills: Proficient in Microsoft Office, particularly Excel, Outlook, Teams, Word and PowerPoint.

🏗️ Delivery Environment Experience: Experience working within project, engineering or commercial delivery environments, ideally supporting multiple projects or portfolios.

💼 Commercial & Governance Awareness: Familiarity with resource planning, time booking, cost tracking and contract administration systems, such as Replicon, alongside governance, approvals and reporting processes.

⚖️ Regulated Environments: Experience working within structured governance or regulated environments is desirable.

🌟 Desirable Qualifications

🎓 A relevant project support, project administration or business administration qualification, such as APM PFQ or an equivalent qualification.

Whilst we encourage applications from all nationalities, Assystem within the UK are subject to security and export control restrictions due to the nature of work to be undertaken.  
These restrictions mean that factors including your nationality, any previous nationalities you have held, and/or your place of birth may limit those roles that you can perform for the organisation. 

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.