Administrative & Technical Support Specialist (Finance)

Job Responsibilities

Provide high-level administrative and technical support to Finance leadership and direct reports. Prioritize assignments, resolve administrative issues, and recommend process improvements. Prepare meeting agendas, briefing materials, presentations, reports, and meeting minutes. Coordinate department meetings and track action items to ensure timely follow-up. Draft, edit, and distribute professional correspondence, reports, and memoranda. Monitor corrective action reports and track completion of assigned tasks.

Maintain departmental status reports and analyze trends to identify improvement opportunities. Support departmental budget development, monitoring, reconciliation, and financial reporting. Administer purchasing activities, including procurement requests, contract requisitions, change requests, and credit card reconciliation. Coordinate calendars, meetings, training schedules, and qualification tracking for department personnel. Manage travel arrangements, expense reimbursements, onboarding activities, and site access for employees, contractors, and visitors.

Maintain confidential records and documentation in compliance with records management standards. Assist with contract preparation, documentation processing, and departmental planning initiatives. Support continuous improvement efforts by identifying operational enhancements and improving communication processes. Participate in emergency response and outage support activities as assigned. Perform additional administrative and technical support duties as required.

Skills

Executive and administrative support.
Budget administration and financial coordination.
Procurement, purchasing, and contract administration.
Corrective Action Program (CAP) and action tracking.
Records management and confidential document control.
Report preparation and data analysis.
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication.
Calendar management, meeting coordination, and travel administration.
Ability to multitask and work independently in a fast-paced environment.
Strong attention to detail and customer service skills.

Education/Experience

High School Diploma or GED required.
Minimum of five (5) years of administrative or technical support experience.
Experience supporting executive or senior leadership preferred.
Experience with budget tracking, procurement, contract requisitions, and records management preferred.
Strong analytical skills with the ability to interpret data and recommend process improvements.