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Office Associate - Hoyt Shared Staff Center

UWLaramie🇺🇸United States

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeOn Site
LocationLaramie, United States
BookkeepingComplianceMental HealthOutreachScheduling

Job description

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include:

  • Generous Retirement Contributions: The State contributes over 15% of your gross salary.  With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
  • Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
  • Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
  • Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
  • Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE: 

Office Associate – Hoyt Shared Staff Center  

JOB PURPOSE:  

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serve as the front office for the Hoyt Hall Shared Staff Center, assisting students, faculty, staff, and visitors for the Departments of English and Modern & Classical Languages.
  • Perform administrative tasks and projects. Analyze, process and maintain information as required.
  • Assist supervisor by researching problems and providing resolution(s) as directed.
  • Perform bookkeeping duties, including p-card reconciliations and reimbursements. Organize data and oversee office functions as required.
  • Maintain records and prepare reports as needed, including course scheduling in Banner.
  • May perform a variety of marketing, website, and special event projects and tasks.
  • Explain department and University procedures to students, faculty, and staff.
  • Perform special projects, as directed.
  • May guide and assist with supervision of student employees as required.

SUPPLEMENTAL FUNCTIONS:

  • May assist with departmental budget planning process including research and provide/prepare financial reports.
  • Assist with revision of forms and office procedures.

COMPETENCIES:

  • Adaptability
  • Analysis/Problem Identification
  • Attention to detail
  • Consistency
  • Initiative
  • Quality Orientation
  • Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements:  None

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:  

Associate’s degree and/or equivalent combination of education and experience

Experience with electronic and paper record keeping

Experience in an office or customer service role

Experience with Banner, WyoCloud, or similar university systems

Experience in higher education

Excellent written and verbal communication skills   

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application:

  1. Cover letter
  2. Resume or C.V.
  3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 11/10/2026 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/

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