Project Coordinator (Orace Cloud)

One of our government clients is seeking an experienced Project Coordinator (Oracle Cloud) to support a large-scale Oracle Cloud implementation that includes HCM, ERP, Payroll, Pension, and related modules serving approximately 26,000 employees. This position will provide critical administrative and operational support to the Oracle Cloud Project Manager and program team, helping coordinate activities across multiple departments, vendors, and executive stakeholders.

Project Coordinator (Oracle Cloud)
Work Location: Remote | Nashville, TN

The ideal candidate is highly organized, detail-oriented, and excels at managing multiple priorities while ensuring project activities, action items, and deliverables remain on track.

Key Responsibilities

<>Meeting Coordination & Documentation

• Schedule and coordinate meetings with internal teams, vendor partners, and executive stakeholders.
• Prepare and distribute meeting agendas and supporting materials.
• Capture meeting minutes, decisions, risks, and action items.
• Distribute meeting notes promptly following meetings.
• Track action items and follow up with owners to ensure timely completion.

<>Project Documentation & Artifact Management

• Maintain project documentation, trackers, schedules, issue logs, and status reports.
• Ensure project artifacts remain current, organized, and accessible.
• Support maintenance of consolidated issue and work-order inventories.
• Prepare materials and presentations for steering committee meetings and leadership reviews.

<>Financial Tracking & Invoice Support

• Track contract budgets, vendor utilization, and hours consumed.
• Review vendor invoices for completeness, accuracy, and contract compliance.
• Identify discrepancies and escalate concerns to project leadership.
• Maintain financial tracking logs and prepare summary reporting.

<>Program & Administrative Support

• Coordinate logistics for internal and external meetings, including virtual meeting setup and participant communications.
• Assist with tracking project milestones, deliverables, and deadlines across multiple workstreams.
• Support onboarding activities for new team members and vendors.
• Prepare onboarding materials and coordinate access requests.
• Provide administrative support to ensure smooth day-to-day program operations.

Required Qualifications

• Experience supporting project teams in a project coordination, administrative, or PMO support capacity.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Proficiency with:
  • Microsoft Office Suite
  • Microsoft Teams
  • SharePoint
  • Other collaboration and productivity tools
• Excellent written and verbal communication skills.
• Ability to work independently and proactively once objectives are defined.
• Strong follow-through and problem-solving capabilities.

Preferred Qualifications

• Experience supporting Oracle Cloud, ERP, or enterprise software implementations.
• Familiarity with project management tools such as:
  • Smartsheet
  • Jira
  • Similar project tracking platforms
• Experience in public sector or government environments.
• Experience reviewing vendor invoices, contracts, or project financials.
• Familiarity with project governance and steering committee support activities.

Additional Information

• This is a fully remote position based in Nashville, Tennessee.
• The initial contract term is six months, with a strong likelihood of extension to twelve months based on project needs.
• The environment is fast-paced and highly collaborative, involving interactions with ITS leadership, Finance, HR, business stakeholders, and vendor partners.
• Success in this role requires outstanding organization, reliability, communication, and the ability to keep complex projects running smoothly while ensuring no action items or deliverables fall through the cracks.