Project Coordinator

Duties and Responsibilities

• Project Preparation and Set-Up
• Assist Project Team with preparation of bid documentation, as necessary.
• Plot and /or order and distribute plans.
• Prepare for Project Team review, all Subcontractors. Issue and track the execution of Subcontracts.
• Assist Project Team in setting up new job profiles in Timberline.
• Assist Project Team in preparing Subcontractor Lists.
• Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
• Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
• Project Preparation and Close-Out
• Track insurance, contracts, bid bond and performance bonds.
• Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
• Assist Project Team in tracking Subcontractor / Vendor invoicing.
• Project Management / Field Operations
• Coordinating project meetings and taking Minutes of Meeting for same.
• Assist with maintaining of Project Logs.
• Assist in the evaluation and validation of change orders.
• Assist in development and maintaining of Master Project Schedule.
• Assist with development of On Screen Takeoff (OST) drawings as required.
• Assist with preparation of Weekly Reports.

Qualifications

• Working knowledge of Microsoft Suite including Outlook, Word and Excel and able to create basic documents and spreadsheets
• Familiarity with DocuSign
• Willingness to learn database management, experience with Procore preferred
• Excellent written and verbal communication skills
• Previous experience working in an administrative or receptionist role preferred
• Tenant Improvement Construction experience a plus

Desired Skills

• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
• Careful attention to detail
• Identify and prioritize tasks based on importance and deadlines
• Must have outstanding time management; responsible for coordinating multiple large scale projects at once
• Flexibility: ability to adapt to changes quickly with short notice
• Must be able to multitask and establish priorities with an effective course of action
• Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
• Have the ability to accomplish routine tasks
• Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
• Problem solving: ability to use resources and gather information to effectively find a solution

Perks and Benefits

• Employee Stock Ownership Plan (ESOP)
• Discretionary Bonus Plan
• Competitive Medical Insurance plan options, including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)