HR Administrator

HR Administrator
Ipswich
Temporary position until 2027
3/4days a week 28-35hours- flexible
30,000pa FTE

We are seeking a proactive and organised HR Administrator to support the day-to-day operations of the HR function. This is a varied role that will provide administrative support across the employee lifecycle, including recruitment, payroll administration, HR systems management, and employee records.
The successful candidate will play a key role in ensuring HR processes run efficiently while delivering a high level of service to employees and managers across the business.
Key Responsibilities

HR Administration

• Maintain accurate employee records and HR databases.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Support new starter, probation, and leaver processes.
• Ensure all employee files remain up to date and compliant with GDPR requirements.
• Respond to general HR queries from employees and managers.
• Assist with preparing reports and management information as required.

Recruitment & Talent Support

• Create and post job advertisements across various job boards and recruitment platforms.
• Coordinate recruitment campaigns and candidate applications.
• Schedule and organise interviews between candidates and hiring managers.
• Maintain communication with applicants throughout the recruitment process.
• Support onboarding activities for new employees, including induction arrangements and right-to-work checks.

Payroll Support

• Assist with the preparation and submission of monthly payroll information.
• Maintain accurate records of employee absences, holidays, and changes to employment details.
• Liaise with payroll providers to ensure employee data is accurate and submitted on time.
• Support the administration of pensions, benefits, and salary-related changes.
• Handle payroll queries and escalate issues where necessary.

Data Entry & HR Systems

• Accurately enter and maintain employee data within HR and payroll systems.
• Produce HR reports and analysis as required.
• Monitor data quality and ensure records are maintained to a high standard.
• Support system updates, audits, and data cleansing activities.

Compliance & Employee Records

• Ensure HR documentation meets legal and company requirements.
• Support HR audits and compliance checks.
• Maintain confidential employee records in accordance with company policies and data protection legislation.

Skills & Experience

Essential

• Previous administrative experience, ideally within HR, payroll, or an office environment.
• Strong attention to detail and high levels of accuracy.
• Experience of data entry and maintaining records.
• Excellent organisational and time management skills.
• Strong IT skills, including Microsoft Office, particularly Excel and Outlook.
• Ability to manage confidential information with discretion.
• Excellent communication and interpersonal skills.

Desirable

• Previous experience supporting payroll processes.
• Experience using HRIS or payroll systems.
• Working knowledge of employment legislation and HR best practice.