Proposal Analyst - EMEA

About the Role

We’re seeking a detail-oriented and proactive Proposal Analyst to support the end-to-end proposal development process in a fast-paced, high-growth startup environment. This role is ideal for someone who thrives in dynamic, evolving environments, enjoys solving problems, and is eager to take ownership of systems and processes that directly impact sales success.

You will play a key role in crafting compelling RFX responses, while also helping to manage content and tools—especially Arphie, our AI-powered proposal management platform. This role requires adaptability, initiative, and excellent cross-functional collaboration.

Ideal candidates should bring foundational experience in the travel industry and a deep commitment for mastering Navan’s product ecosystem, business model, and the broader corporate travel and expense landscape. This role requires excellent organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

What You’ll Do:

Proposal Development

• Manage and respond to RFPs, RFIs, and vendor questionnaires in collaboration with Sales, Product, Legal, and other subject matter experts.
• Analyze requirements and tailor responses to align with client needs, ensuring compliance and brand consistency.
• Ensure timely, high-quality proposal submissions under tight deadlines.

Content Management

• Help maintain the proposal content library, ensuring all information is accurate, up to date, and properly categorized.
• Help ensure content reflects the latest product capabilities, positioning, and compliance standards.

Collaboration & Communication

• Work cross-functionally with product, marketing, legal, compliance, and technical teams to gather accurate input for proposals.
• Coordinate internal review and approval workflows.
• Communicate proposal timelines, responsibilities, and status updates clearly and consistently.

What We’re Looking For:

• Bachelor’s degree in Communications, Journalism, English, or related field.
• 2-4 years of experience in proposal coordination, RFP writing, or sales enablement—ideally within a B2B SaaS or tech company.
• Familiarity with proposal automation platforms such as Responsive, Loopio, etc.; (direct experience with Arphie is a strong plus.)
• Excellent writing, editing, and proofreading skills with a keen eye for detail.
• Strong project management and organizational skills; able to manage multiple priorities under tight deadlines.
• Technically savvy, with experience using CRM systems (e.g., Salesforce), collaboration tools (e.g., Slack), Google Suite and MS Office.
• Ability to work independently in a fast-paced, ever-changing startup environment.
• Comfort working cross-functionally with both technical and non-technical teams.

Preferred Skills

• Hands-on experience applying large language models (LLMs) like ChatGPT to support proposal writing, content management, or sales enablement workflows.
• Experience working with SaaS travel and expense management solutions.
• Experience is the corporate travel and/or fintech space preferred.
• Familiarity with industry compliance frameworks (SOC 2, GDPR, ISO 27001, etc.).
• Experience scaling proposal operations in a startup or growth-stage company.