Office Manager

Your role

• You are the first contact person in our office, and you manage the front desk phone calls, post/courier handling and visitors
• You manage office resources, coordinate administrative activities, and maintain effective communication across departments.
• You ensure that our team receives the needed support in all areas of office management such as
  • ensuring adequate general and office supplies incl. purchasing and payment
  • managing relationships with suppliers, contractors, and service providers
  • coordinating Health & Safety documentation and audit arrangements
  • coordinating travel arrangements and accommodation bookings for employees and international visitors
  • scheduling meetings, appointments, company events and organizing internal training
  • ensuring a comfortable, productive and clean working environment, while monitoring office facilities and coordinating cleaning and maintenance
• You assist with budgeting, expense tracking, and invoice processing
• You support finance by taking care of payments to suppliers, supporting in the preparation of expense accounts and handling petty cash and bank activities
• You ensure compliance with company policies, health and safety regulations, and data protection requirements.

What makes you a great fit

• You have a higher-level qualification in a commercially related subject (Business Administration, Marketing, Business & Finance) or a diploma/degree in Business Administration, Management, or a related field.
• You have at least 2 years of experience in an office administration/management role with knowledge of finance and legal administration
• You are well organized, multi-tasking and you have excellent time management skills
• You are a proactive person with hands-on attitude
• Excellent communication skills and interpersonal abilities are among your strengths
• You enjoy working in a team environment and are comfortable working alone periodically
• You are experienced with office management software and ERP systems, as well as Microsoft Word
• You have an excellent command of written and spoken English, additional language skills are advantageous
• You are willing to undertake infrequent travel (occasionally overseas)

What our team appreciates most

• A unique organizational culture based on trust, personal freedom and individual responsibility
• A work environment with a strong focus on sustainability, diversity and flexible time management
• State-of-the-art infrastructure and professional teams who enjoy their work
• A creative and international environment in which innovative ideas are valued
• Learning and development opportunities for professional and personal growth

Passion and motivation are just as important to us as the job profile. If the position appeals to you, even if you don't fulfil every requirement, then convince us with your enthusiasm. Your commitment counts!
Let’s connect
For further questions, please feel free to contact us or connect with us on LinkedIn.
OMICRON electronics GmbH
Human Resources, Erika Fimpel
Phone: +43 59495 2877