HR Coordinator

About 10x Labs

We wrap our arms around businesses and help them scale. We work with enterprises and fast-growing companies to implement AI strategy, workflow automation, and build custom software. Not as a vendor, but as a genuine partner with skin in the game.

We move at a pace most businesses have never experienced, and we hold ourselves to a standard most agencies can't match. We don't pitch solutions. We sit with our clients, understand where they're stuck, and build the systems that get them unstuck. Quickly and properly.

The work is the kind people actually want on their CV: agent-first platforms running national field operations at around 90% automation, electric vehicle operating systems for everything from cars to trucks and buses, AI making real operational decisions in regulated industries, and rescues of platforms other teams couldn't deliver. And for the right businesses we go further. We unlock them: we build new products we come up with together, and we bring in capital through equity or debt to fund the growth those initiatives create.

Our founders have built energy flex markets, led transactions of billion-dollar businesses, and built software agencies that consistently deliver engineers in the top 3% globally. That pedigree shapes how we think, how we work, and what we expect from the people who join us.

The role

We hire fast, and we hire a lot. Our hiring system is one of the most automated you'll find: AI screens every application, video interviews send themselves, references and police checks run on rails. What it needs is an owner. Someone who keeps the machine honest, keeps candidates feeling looked after, and keeps founders out of the scheduling weeds.

That's you. You'll own every pipeline across every open role: reviewing AI-surfaced top picks, triggering video screens, scheduling interview panels, chasing scorecards, running offers and checks, and handing new starters cleanly into onboarding. Part air-traffic controller, part candidate champion, part systems operator. When something in the machine squeaks, you notice first and you fix it.

What you will do

• Run every hiring pipeline daily: review AI-screened top picks, trigger video screens, and keep candidates moving through stages
• Own interview scheduling end to end: panels, calendars, reschedules, and the follow-ups that stop things stalling
• Own the candidate experience: timely comms, clean rejections with our templates, and no one ever left hanging
• Chase scorecards and keep interview feedback flowing so decisions happen in days, not weeks
• Run offers, reference and police checks, and the handover into onboarding
• Keep Greenhouse clean and truthful — stages, rejection reasons, reporting — and spot manual steps we should automate next

What you bring — Required

• 2+ years in recruitment coordination, talent operations or HR admin in a fast-moving environment
• Ruthless organisation: you can run 10 live pipelines and 30 interviews a week without dropping one
• Warm, clear, fast communication with candidates and hiring managers alike
• Comfort living in an ATS (Greenhouse or similar) and picking up new tools quickly
• Discretion — you'll handle offers, salaries and sensitive candidate information daily

Strongly preferred

• Experience in a tech scale-up or agency where hiring never stops
• Experience with automated hiring stacks: one-way video screening, AI screening, scheduling tools
• Working knowledge of Australian hiring practicalities: contracts, working rights, police checks, references
• Flex market and energy systems experience is always a big bonus

Nice to have

• Employer branding or careers-page content experience
• Basic reporting chops — you can tell the founders what the funnel is doing without being asked

Why this role

Hiring is how this company compounds, and you'll be the person running that engine. The automation does the boring bits; you do the judgement, the care and the pace. Get it right and every team here gets better because of you.

What you get

• A competitive package that reflects the calibre we hire at
• Access to every AI tool on the market (as long as it has passed security) with team support and budget to get you set up and moving fast
• Hard, interesting problems: real scale, real consequences. Not busywork and decks
• Direct access to some of the most experienced operators in the country
• A team that will stretch you, back you, and make you better

The interview process

Our process is straightforward and moves fast: a short video interview (we know most people hate this — the only people who don't hate it are in sales — but it's an important and necessary step, and if you can't push outside your comfort zone, you're not going to fit in here), then a practical deep-dive on real problems, not puzzles, then a final conversation with the founders. We move quickly for the right person.