Job Description – VP – Architecture & Sanctioning

Location: Baner, Pune
Department: Design
Reports To: Managing Director / Director / COO

Position Overview

A leading real estate developer is seeking a highly experienced VP – Architecture & Sanctioning to oversee design management and statutory approvals for residential and commercial projects. The role requires strong command over regulatory frameworks, project sanctioning, and cross-functional coordination. The incumbent will ensure timely approvals, seamless design development, and governance across all projects.

Key Responsibilities

A. Statutory Approvals & Sanctioning

• Drive end-to-end approval processes with authorities such as PMC, PCMC, MIDC, MOEF, Fire, Airport Authority, etc.

• Ensure timely acquisition of pre-construction and post-construction NOCs as per project schedules.

• Coordinate submissions with town planners, legal teams, architects, and consultants.

• Maintain dashboards for approval progress, validity, and renewals.

• Ensure compliance with RERA, UDCPR, NBC, MOEF, and other statutory norms.

B. Architectural & Design Coordination

• Coordinate with design consultants for architectural development, GFC drawings, and design finalization.

• Review and validate drawings for regulatory and brand compliance.

• Manage coordination between architecture, structure, MEP, planning, and execution teams.

• Ensure timely delivery of design packages to the site.

C. Project Planning & Execution Support

• Align design and approval timelines with project schedules.

• Track design deliverables and highlight risks or delays.

• Support execution teams in resolving design or sanction-related issues.

• Ensure execution is fully aligned with sanctioned drawings.

D. Liaison & Stakeholder Management

• Build and manage relationships with sanctioning authorities and external consultants.

• Handle objections and resolve issues related to approvals.

• Represent the organization in meetings with statutory bodies.

• Coordinate between architecture, approvals, liaison, and legal teams.

E. Compliance, Documentation & Governance

• Maintain records for all submissions, approvals, revisions, and renewals.

• Conduct internal compliance checks for regulatory and environmental guidelines.

• Ensure adherence to governance protocols and reporting formats.

• Provide timely MIS, dashboards, and risk updates to management.

F. Process Improvement & Team Management

• Implement process efficiencies and digital tracking systems.

• Mentor teams involved in liaison, documentation, and design coordination.

• Standardize approval processes across projects.

• Drive training, team development, and performance reviews.

Key Performance Indicators (KPIs)

• On-time Approvals: ≥ 95%

• Approval Cycle Time: Major approvals within ≤ 90 days

• Design Milestone Compliance: 100% adherence

• Drawing Accuracy: ≥ 98%

• Regulatory Compliance: 100%

• Escalation Resolution: Within 5 working days

• Variance Between Design & Execution: ≤ 10%

• MIS Timeliness & Accuracy: 100%

• Process Improvement: Minimum 2 initiatives annually

• Team Performance & Retention: ≥ 90%

Competencies Required

• Extensive knowledge of building codes, sanctioning procedures, and development regulations.

• Strong liaisoning and negotiation skills with authorities.

• Proficiency in AutoCAD, MS Project, and documentation tools.

• Excellent communication, coordination, and leadership skills.

• Ability to manage multiple fast-paced projects with stringent timelines.

Performance Review

Performance will be evaluated quarterly and annually based on achievement of defined KRAs, KPI targets, and adherence to timelines related to approvals, design coordination, and governance.