Administrative Advisor SEI Leadership Team

Savannah River National Laboratory (SRNL) is a multi-program laboratory applying state-of-the-art science and practical, high-value, cost-effective solutions to complex technical problems to protect the nation. Located at the U.S. Department of Energy’s (DOE) Savannah River Site (SRS), the laboratory develops and deploys innovative technologies to address some of the nation’s environmental, energy, and national security challenges.

The Science, Energy, & Innovation directorate is seeking an experienced proactive and detail-oriented Administrative Advisor. The ideal candidate will be organized, efficient, and capable of handling multiple tasks with accuracy and professionalism. They will play a crucial role in ensuring smooth day-to-day operations, contributing to the overall success of the Science, Energy, & Innovation directorate.

Key Responsibilities:

• Provide comprehensive administrative support to the directorate Mission.
• Schedule, track, record, and coordinate meetings and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage and maintain the calendar.
• Plan and execute administrative and logistical details.
• Tours/Meetings/Visits/Classes (itinerary, badging, escorting, lunch logistics, etc.).
• Coordinate logistics for SRNL and Federal meetings.
• Organize and maintain filing systems and records, both physical and electronic; act as the Document Records Coordinator.
• Assist in the preparation of reports and presentations.
• Perform general office duties such as ordering supplies, managing office equipment, and coordinating office activities.
• Serve as the point of contact for facility operations and maintenance personnel for activities in the secure area (fire safety walkdowns, inspections, carpet repair, furniture replacement, phone issues).
• Assist with hiring processes, including scheduling interviews, organizing panels, preparing documents, and onboarding new hires.
• Manage daily office needs and oversee general administrative activities.
• Assist with the cyclical organization and updating of budget estimates.
• Handle procurement of supplies and furniture, and coordinate office moves, upgrades, and maintenance.
• Organize and schedule appointments and meetings, including conference room reservations and preparation of meeting materials.
• Maintain contact lists and manage correspondence (emails, memos, letters, forms).
• Produce and distribute reports, presentations, and documentation as needed, including classified materials.
• Handle sensitive information confidentially.
• Ensure the operation of office equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Perform other related duties as assigned.

Minimum Qualifications:

• BS/BA +7-9 yrs relevant experience. Equivalent education and relevant experience will be considered.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to obtain and maintain appropriate government security clearance.