Office Coordinator

Join Our Team at Asbury Grace Park!

Asbury Grace Park is a Personal Care Home in Stroudsburg!

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow, a certified Great Place to Work where you can build a purposeful career. Let’s do all the good we can in this world – together. 

For the ninth year in a row, Asbury has earned the Great Place to Work® designation — a reflection of our people-first culture and the trust our team members place in us. 

Once you've submitted your application, you'll receive an email and text invitation from our trusted partner, Arena, to complete a short 3–5-minute questionnaire. Completing this step is required as part of the application process and helps us get to know you better. 

Hours & Pay:

• Full time, 40 hours weekly 
• Monday - Friday 9:00am-5:30pm, occasional weekends/holidays required.  
• $20-$21.00/hour, depending upon experience 

Benefits

• Generous Paid Time Off
• Associate Scholarship Program
• Health Insurance 
• Life & Accidental Death & Dismemberment Insurance
• Short & Long-Term Disability
• Flexible Spending Account
• 401(k) Retirement Plan, with match

Summary

The Office Coordinator is courteous and helpful to residents and their families and is primarily responsible for executing administrative office duties with neatness, efficiency, and accuracy. Prepares the monthly billing for residents, manages the schedule, payroll, and has knowledge of office machines such as copier, calculator, and computer. Maintains safety and responsibility when handling equipment. Sorts through department correspondence and routes to necessary personnel for. This Office Coordinator leads new hire orientation and is friendly and helpful to employees when questions arise in reference to wages, benefits, and the Asbury guiding principles.

• Responsible for monthly billing of Residential Living and Personal Care.
• Responsible for Accounts Receivable.
• Manages in-service programs and in-person trainings and assignments.
• Assists with new admission data entry and internal transfer documents.
• Participates in the safety committee. 
• Responsible to order supplies for office supply closet.
• Responsible to work in a team-like manner to ensure quality service from within the department.
• Assist with inquiries and tours as needed.
• Organize and maintain office related forms, i.e. employees, residents, tenants, etc.
• Assists with HR functions, and lead new hire orientation. 
• Performs other duties, as assigned.

• Prior office knowledge/experience 
• Previous experience in accounts receivable, required.
• Must be proficient in MS Office 365 
• Must possess strong computer skills.
• Ability to navigate and learn new systems quickly. Experience with UKG & DocuPeak preferred. 
• Specific business experience with older adults or in the retirement housing industry preferred.

Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.