Facilities & Project Coordinator

Facilities & Project Coordinator

• Job Type: Full-time, Permanent
• Location: Aylesford, Kent
• Working Hours: 8:30am - 5:00pm, Monday - Friday

Join clients our team as a Facilities & Project Coordinator and unlock your potential in a role that blends project management with facilities oversight in a dynamic food manufacturing environment. This position offers a fantastic opportunity for personal and professional growth in a globally recognized company.

Day-to-day of the role:

Project Support

• Assist in planning, coordination, and execution of engineering and site improvement projects.
• Support project managers and engineers with project documentation, schedules, budgets, and progress tracking.
• Coordinate contractors and suppliers during project activities.
• Monitor project milestones and report progress, risks, and issues.
• Maintain accurate project records, drawings, specifications, and technical documentation.
• Support equipment installation, commissioning, and validation activities.
• Participate in continuous improvement initiatives to enhance operational efficiency and site performance.

Facilities and Building Management

• Assist with the maintenance and upkeep of site buildings, offices, welfare facilities, and external areas.
• Coordinate routine inspections of buildings, utilities, and infrastructure.
• Support management of facilities-related contractors, including cleaning, security, HVAC, electrical, plumbing, and building maintenance providers.
• Help identify and implement building improvements and repairs.
• Monitor facilities maintenance schedules and ensure statutory inspections are completed.
• Support energy efficiency and sustainability initiatives across the site.
• Maintain records relating to building compliance, permits, and inspections.
• Manage external contracts for site cleaning, coffee machines, and other employee facilities.
• Ensure all activities are carried out in accordance with company Health & Safety policies and UK legislation.
• Support risk assessments, method statements, and permit-to-work processes.
• Ensure compliance with food safety standards, GMP (Good Manufacturing Practice), HACCP requirements, and site procedures.
• Assist with contractor inductions and monitoring of contractor compliance.
• Support audits and inspections from customers, regulatory bodies, and certification organisations.

Administrative Duties

• Raise purchase orders and track project expenditures.
• Maintain maintenance and project databases.
• Prepare reports, presentations, and project updates.
• Support the engineering team with general administrative and technical tasks.

Required Skills & Qualifications

• HNC, HND, apprenticeship, or equivalent qualification in Engineering, Facilities Management or Construction.
• Strong organisational and communication skills.
• Good IT skills, including proficiency in Microsoft Office applications.
• Ability to read and interpret technical drawings and documentation.
• Experience within a food manufacturing, FMCG, manufacturing, or industrial environment.
• Knowledge of facilities management and building maintenance.
• Understanding of project management principles.
• Familiarity with AutoCAD or similar drawing software.
• Knowledge of UK Health & Safety regulations.
• Experience working with contractors and suppliers.
• Ability to work independently when required.

Call or Connect today to discuss the role in more detail.