Community Operations Coordinator

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking a proactive and organised Community Operations Coordinator to support the delivery of EIT’s community programmes, including STEM outreach, school partnerships, , residents’ liaison, community giving and wider community projects. The role will involve frequent interaction with EIT colleagues and representation within local communities, while juggling projects, key timelines and tasks to manage the operations and coordination of the Community team. The Community Operations Coordinator will play a key part in the team, and will help deliver a joined-up, place-based approach to community engagement. We are committed to developing local talent, inspiring the next generation into STEM careers, and creating sustainable impact in partnership with the communities around us. We are also building EIT’s capacity to engage with local communities and embed community engagement as we grow as a STEM institution. We are looking for someone who is passionate about delivery, and a proactive, organised “go-getter” who can help turn ideas into reality and who cares about making a positive difference in the local area.

Your Responsibilities:

EIT STEM Ambassador operations

• Supporting the day-to-day operations of a growing STEM Ambassador programme at EIT to share opportunities, and co-ordinate willing volunteers.
• Keeping the STEM Ambassador intranet page interactive, adding new opportunities and making sure times, dates and descriptions are up to date.
• Co-ordinating briefings, and preparing EIT volunteers for their designated roles in the community.
• Managing the logistics of getting to and from outreach opportunities.
• Developing ideas, shared learnings and knowledge to enhance the STEM Ambassador program.
• Supporting with STEM training and design-thinking workshops.
• Mapping a clear schedule of STEM Ambassador opportunities throughout the year.
• Supporting campaigns that align with EIT science and community themes.

Estates and residents’ coordination

• Maintaining a schedule of residents’ meetings and supporting with coordination across EIT’s developments.
• Helping to document and track feedback from residents meetings, upholding resident liaison support and maintaining resident-facing information.
• Helping to co-ordinate meetings that join the Estates and Community teams, including slide development and logistics.
• Coordinating opportunities where EIT and contractors work together.

Project management

• Supporting with the set-up of a relationship management database.
• Setting up suitable SharePoint folder structures for the team to work effectively.
• Identifying actions from working group meeting and building community ecosystem knowledge that contributes to team activities.
• Building out a project management schedule of meetings and events across the Community team.
• Able to manage logistics and timings to co-ordinate EIT community-based activities.

Desirable Skills, Qualifications & Experience:

• Able to prioritise effectively and adapt when plans change.
• A strong enthusiasm for, and interest in, community engagement or volunteering.
• Knowledge of Oxford and the communities local to EITs development.
• Confident communicating in writing and in person with a wide range of people, from residents and schoolteachers to colleagues.
• Comfortable using everyday digital tools such as Microsoft applications, particularly Outlook and PowerPoint, to manage emails, schedules, and prepare presentations.
• Experience of helping to organise or support events or activities.

We offer the following benefits:

• Competitive salary + travel allowance + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

• You must be eligible to work in the UK with a willingness to travel as necessary
• You must be based in, or within easy commuting distance of, Oxford
• Due to the nature of community work, some out-of-hours working may be required, such as evening or weekend events
• We encourage applications from people living locally to EIT developments, given there will be lots of work with local communities
• This role is office-based in Oxford, and we hope that the appointed postholder can be on site most days
• This is an entry-level position, and we encourage people at the start of their career to apply