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Special Education Data Coordinator (36 hours per week)

Service CenterGrand Rapids🇺🇸United States

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeHybrid
LocationGrand Rapids, United States
Microsoft ExcelComplianceHelp DeskIEPRegulatory ComplianceSpecial Education

Job description

Summary:

The Special Education Data Coordinator supports the administration of special education data systems and reporting processes across the organization. This position is responsible for maintaining accurate and compliant student data, supporting state and federal reporting requirements, and providing technical assistance to schools and staff on special education data systems and processes. The Special Education Data Coordinator serves as a key resource for electronic IEP management systems, delivers training and professional development on data systems, and collaborates with cross-functional teams to ensure data integrity, regulatory compliance, and the accurate information needed to support student services and funding. Through strong technical expertise, customer service, and attention to detail, this role helps ensure schools have the tools and information necessary to effectively serve students with disabilities.


Company Information:

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team.


Duties and Responsibilities:

  • Utilize and maintain several student data management systems.

  • Generate, verify, and upload data as required by state and federal reporting agencies.

  • Provides weekly data verification updates to 105 schools.

  • Serve as a resource to the Special Education team for validation of compliance and reporting requirements.

  • Provide professional development in associated software and systems.

  • Provides daily help desk support to Special Education Providers in the electronic IEP system processes.

  • Work closely with the Senior Manager of Special Education and Special Education Department to ensure compliance and maximization of special education funding.

  • Serve as a liaison to support inter and intra departmental coordination.

  • Provides IEP management systems training across 9 states (MIPSE, Tienet, CECAS/ECATs, Oasis, etc).

  • Provide data reports for internal monitoring for the SE Department and other Departments as requested.

  • Support data collection for on-site monitoring visits at time of renewals, and state monitoring visits.

  • Support data collection for state, OCR, Due Process complaints.

  • Assist with additional special education projects as needed.


Qualifications:

  • Excellent attention to detail and the ability to multi-task.

  • Strong computer skills (Excel is a must, Word, Adobe Acrobat Pro, Outlook).

  • Effective communication skills.

  • Customer service and interpersonal skills.

  • Analytical and forward-thinking qualities.

  • Knowledge of special education.

  • Experience with a student data management system.


This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.
Please click here to find out more about our core values.
National Heritage Academies is an equal-opportunity employer.

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