Events Data Associate

Position: Events Data Associate Mode: Long-term contract (ongoing) Location: Remote acceptable? Yes - must commit to 40 hours/week EST Rate: $30/hr on W2

Team: this team coordinates event and seeking interim support for 2026

Profile:

• A detail-oriented events coordinator with specific experience using salesforce and preparing for events using Cvent.
• Managing data accuracy and slicing data for reporting and other event needs. Strong Excel skills and ability to prepare PowerPoint decks, although the major need is data/reporting and coordination.
• The selected person must take ownership and be accountable for tasks, monitoring event inboxes and responding with solid grammar/writing skills.
• Will be responsible for cleaning data, regularly, to avoid name misspelling and other errors.

Essential Responsibilities Analytics & Reporting

• Generate and distribute event attendee reports from Cvent; conduct data cleaning to ensure registration accuracy and resolve record discrepancies.
• Produce pre- and post-event overviews capturing key metrics: member status, geography, professional segmentation, and attendance trends.
• Send weekly registration tracking reports as events approach.
• Create ad hoc reports from Cvent and Salesforce supporting analytical projects, data integrations, and marketing campaigns.
• Build and maintain a data dashboard in Power BI.

Data Management & Platform Administration

• Enter and maintain event session data across Cvent (website, speaker management) and Attendee Hub (mobile app).
• Assist with event registration setup in Cvent, including custom registration paths for VIP groups.
• Configure and manage the Cvent Abstract module for call-for-proposals workflows and submission reviews.
• Review and update Client Committee records in Salesforce.
• Maintain Smartsheets for data collection and committee tracking.
• Set up and manage session monitoring and evaluations via SurveyMonkey and Signup.

Coordination & Communications

• Monitor and respond to event inboxes with professionalism and clear written communication.
• Support the expense reimbursement process for Committee members and main stage speakers.
• Maintain and update the speaker resource portal in Cvent.
• Provide support materials for committee meetings and kickoff presentations.
• Maintain Standard Operating Procedures (SOPs) for recurring processes.

Skills & Experience Required

• Salesforce (Lightning) report generation and record management
• Cvent event registration, session setup, and data exports
• Advanced Excel data cleaning, pivot tables, formulas
• Strong written communication clear, professional inbox and stakeholder correspondence
• Attention to detail comfortable catching and correcting data errors (name misspellings, duplicate records, etc.)

Preferred

• Power BI and/or Tableau dashboard creation and data visualization
• Smartsheets and Microsoft Forms
• Attendee Hub (conference mobile app management)
• SurveyMonkey and Signup