Team Administrator (Billing Coordinator)

As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.

Key Responsibilities:

• Billing Process Management:

  • Take direct responsibility for the team's billing processes, including but not limited to:

    • Creating, distributing and monitoring fee earners and matter Partners WIP and Financial Billing Reports at regular intervals

    • Generating client, matter and matter Partner time reports

    • Notifying and updating fee earners via email and calendar invitation of upcoming billing deadlines

    • Creating, distributing and formatting prebills to ensure they are billing compliant before submitting them to the billing team before deadline

    • PO Management - Monitor remaining funds on Purchase Orders, adding new PO’s to file and requesting uplifts from clients as required.

    • Adding and updating client despatch information on invoices

    • Requesting time transfers, files closures and time amendments

    • Performing narrative edits to existing prebills

    • Adding tasks and draft invoices to client portals

    • Resolving issues relating to returned prebills and invoices

    • Generating reports relating to outstanding/unbilled time

    • Attending and participating in revenue control meetings – Actioning tasks as discussed and performing corrective action on unbilled or historical WIP including chasing FE’s

    • Oversee the creation and distribution of monthly reports to clients.

    • Add disbursements, expenses and third-party invoices to file

    • Perform Cashiering tasks e.g. TT, BACS and inter-office transactions

    • Monitoring and correcting client rates information

    • Verify bank details and payment information with clients

    • Suggesting and implementing process efficiency improvements

Other Responsibilities may include:

• Prepare bundles and legal documents.
• Manage travel bookings for lawyers.
• Process expenses for lawyers
• Document creation, amendment and printing

• Copying, faxing, printing, scanning, bibles, bundles, pagination and indexing

• Archiving and scheduling tasks.
• Type letters, prepare post, and hand deliver legal documents when necessary
• Diary management and room booking for lawyers
• Ad-hoc office tasks, including supporting other practice groups