Administrative Assistant - Onsite

𝐓𝐢𝐭𝐥𝐞: Administrative Assistant

𝐌𝐚𝐧𝐝𝐚𝐭𝐨𝐫𝐲 𝐬𝐤𝐢𝐥𝐥𝐬:

administrative support,

IT applications,

Microsoft suite, excel,

bank deposits, paperwork,

Bookkeeping, banking, accounting,

tracking spreadsheets, bank reconciliation,

deposit books, deposit slips, cashier workbooks, HQ Accounting,

𝐃𝐞𝐬𝐜𝐫𝐢𝐩𝐭𝐢𝐨𝐧:

RESPONSIBILITIES / ACCOUNTABILITIES

Support Settlement Processing

Strong math skills, bookkeeping and/or accounting skills

Prepare daily bank deposits and paperwork to ensure proper credit for funds.

Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.

Work with Functional Teams to resolve discrepancies and variances

Perform bank reconciliation

Identify Bank adjustments including non-sufficient funds

Maintain a supply of all forms, deposit books, deposit slips, etc.

Maintain cashier workbooks to support HQ Accounting

Daily interaction with all Functional internal and external Teams

Maintain high level of integrity and professionalism on a daily basis

Ability to work proficiently and calmly under pressure situations.

Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.

Work on special projects as necessary

Provide back-up coverage for other team members when required

Front Desk responsibilities

Qualifications/Requirements

Assoc Degree preferred.

3+ years of experience providing administrative support

High level of computer proficiency and ability to become proficient in multiple IT applications

Microsoft suite knowledge and excel skills a must

Must be a strong team player and assist others when necessary

Excellent written and verbal communication skills

Strong number skills

Bookkeeping/banking skills desired

Experience in prioritizing work and multi-tasking, with a strong sense of urgency

Outstanding organization, time management, and follow-up skills

Responsible and reliable

Self-motivated and proactive

Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

𝐂𝐨𝐧𝐭𝐚𝐜𝐭 𝐃𝐞𝐭𝐚𝐢𝐥𝐬 :

Account co-ordinator: Sekhar Radhakrishnan

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008