Project Administrator

Serving clients throughout the Mid-Atlantic region and beyond, Warfel Construction Company is widely regarded among the industry for its efforts in sustainable building practices, ethical standards, and providing innovative construction solutions.

Warfel Construction Company is currently searching for a Project Administrator to join our team based in East Petersburg, PA. The majority of duties with this position is providing administrative support to assigned Project Teams and Operations Team with various project-related duties. This includes data entry and information processing into company software solutions to distribute essential project information and communications. The Project Administrator position ensures distributed project information and communications are in alignment with company Standard Operating Procedures (SOP) and are consistent across all projects.

Job responsibilities include, but are not limited to:

• Proactively interacts with the project team to support the Project Executive, Project Manager, Field Supervisors, Project Engineer and Field Engineers.
• Set up and distribute project documentation in computer software systems. These include but are not limited to submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules and memorandums.  
• Attend project meetings in-house and onsite as needed.  
• Responsible for daily communication with subcontractors/suppliers on contracts, submittals, RFI’s, invoicing, and payments.
• Responsible for management of Owner Invoice processing and Subcontractor Payment system.  This includes responsibility to track down and receive all compliance documentation, per Standard Operating Procedures (SOP’s).
• Responsible for creating and organizing project close-out information as required for the project for delivery to the client. Actively pursues required documentation from subcontractors and vendors. Provides regular status updates on progression to project team.
• Perform data entry on multiple computer programs.

• Manages multiple projects in conjunction.
• Visits jobsites several times a year, as needed, to better understand construction process and ensure visibility to project team.
• Print or facilitate printing of Project Documents and Drawings as requested by project team.
• Maintain company confidential information with regards to all activities.
• Must prioritize workload based on urgency/importance of assigned/requested responsibilities.
• Perform other duties as assigned.

Requirements:

• A high school diploma or GED equivalent.
• Post High School degree and/or college experienced is preferred, but not required.
• Must be able to remain in a stationary position 80% of the time.
• May need to occasionally move around the inside of the office to access file cabinets, manage copiers and other business materials, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, telephone, copy machine, or printer.
• Frequently communicates with internal and external clients to exchange correct and accurate information.
• Infrequent need to lift or move 5 to 25 lbs within an office environment.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401K, IRA)
• Life Insurance (Basic, Voluntary, AD&D)
• Paid Time Off (Vacation & Company Holidays)
• Parental Leave
• Employer Paid Short Term Disability

Warfel is an equal opportunity employer. Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at - will and may be terminiated at any time, with or without cause or notice.