Human Resources Specialist

Our agency provides supportive in-home services to clients in their homes. We are currently seeking a qualified office assistant to support with office and staff management.

Minimum Qualifications

Experience with organizing and managing large quantities of files and records.
Enthusiastic, welcoming demeanor and professional customer service skills.
2 years office experience minimum.
Proficiency with MS Office program and ability to create spreadsheets and databases with Excel.
Organizational skills and ability to self-direct.
Ability to work well under pressure.
Ability to maintain confidentiality.
Ability to react to change productively and handle other essential tasks as assigned.
Ability to prioritize, multi-task, and produce high quality and accurate work.
High school diploma at minimum.
6 months or 100 hours of experience caring for individuals with intellectual/developmental disabilities.
Current driver's license.
Current auto insurance.

Duties

Open and close the office at specified times
Answer phone lines professionally evaluate caller needs/direct to appropriate administrative staff
Greet all guests professionally and maintain sign-in log
Perform quality assurance calls/visits when directed
Review employee timesheets/progress notes for authenticity and accuracy
Assist with employee education on documentation completion (timesheets/notes)
Compose and submit written and electronic correspondence to staff members
Perform and maintain daily office organization
Sort office mail and distribute as instructed
Maintain office supply quantities and report for ordering as necessary
Locate qualified candidates
Post employment advertisements online and assist with locating job boards for posting
Contact and schedule interviews for qualified candidates
Assist with scheduling orientation and contact candidates via phone to confirm
Follow up with new hires regarding client assignments
Maintain log of employees requiring initial and annual trainings/employee file requirements (TOVA, first aid/cpr, human rights, auto insurance, etc.) – contact employees via phone to confirm attendance.

File employee chart documentation; maintain these files
Purge and discharge employee files, filing them into the correct location
Other duties as assigned.

Job Type: Part-time
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Vision insurance
Education:

• High school or equivalent (Required)

Experience:
Administrative: 2 years (Required)
ID/DD: 1 year (Required) staffing: 1 year (Required)
Human resources: 1 year (Required)