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Administrative Assistant

NetwovenTualatin, OR🇺🇸United StatesPosted 29 Jul 2026

Quick Overview

Seniority
Mid Senior
Work mode
On Site
Location
Tualatin, OR, United States
Posted
4 weeks ago
Calendar ManagementMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordScheduling

Job Description

Top skills:
o       Complex calendar management
o       10 of min experience in a high level of Adim role
o       Preferred experience in hi-tech
o       MS Suite – High level expertise
 
Job Summary
We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.
This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities
  • Provide executive administrative support to Corporate Vice Presidents and Directors.
  • Manage complex executive calendars, including coordination across multiple U.S. regions.
  • Schedule and coordinate:
    • Customer meetings
    • Supplier meetings
    • Internal meetings
    • Corporate events
  • Arrange meeting logistics including:
    • Conference room bookings
    • Catering
    • Room preparation
    • Coordination with attendees
  • Manage conference room scheduling.
  • Coordinate complex domestic and international travel.
  • Prepare and submit expense reports.
  • Maintain office supplies.
  • Make restaurant reservations for customer meetings.
  • Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
  • Assist with holiday parties, all-employee meetings, and other corporate events.
  • Perform additional administrative duties as assigned.
Required Qualifications
  • High School Diploma or equivalent.
  • Previous experience in a similar Administrative Assistant or Executive Assistant role.
  • Experience supporting senior executives.
  • Strong organizational and multitasking skills.
  • Ability to manage confidential information.
  • Excellent written and verbal communication skills.
  • Strong problem-solving and decision-making abilities.
  • Ability to remain calm and professional under pressure.
  • Comfortable adapting quickly to changing priorities.
  • Positive, customer-service-oriented attitude.
Preferred Qualifications
  • Experience in the high-tech or semiconductor industry.
  • Experience using Concur for travel and expense management.
Technical Skills
Required:
  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
Preferred:
  • SAP Concur
Ideal Candidate
The ideal candidate will:
  • Thrive in a fast-paced executive environment.
  • Be highly organized and detail-oriented.
  • Build strong working relationships across departments.
  • Work effectively with executives who have different communication styles.
  • Handle last-minute travel changes and scheduling conflicts with professionalism.
  • Be resourceful and solution-oriented.
  • Demonstrate flexibility and adaptability.
  • Take initiative and maintain a positive attitude.
  • Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.
Team Structure
  • Supports:
    • At least one Corporate Vice President
    • A small group of Director-level leaders
  • Organization size:
    • Approximately 900 employees
    • 1 Executive Administrator
    • 2 Administrative Assistants
  • Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.
Work Environment
  • Business casual attire on most days.
  • Business casual+ attire required during customer visits.
  • Highly collaborative team environment.
  • Frequent interaction with executives, customers, and internal support teams.
General Responsibilities
  • Provide analytical and specialized administrative support to executives and managers.
  • Perform research and data analysis.
  • Analyze problems and recommend solutions.
  • Prepare reports and presentations.
  • Coordinate activities across departments and external stakeholders.
  • Gather information from employees at all organizational levels.
  • Handle confidential and sensitive information with discretion.
 

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