Project Coordinator - Civil Energy

Keeley Construction is looking to hire a Project Coordinator for our Civil Energy Group in St. Louis, MO.

Primary Responsibilities

• Maintain accurate records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
• Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
• Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records.
• Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance.
• Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
• Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation.
• Coordinate employee timesheets and payroll-related documentation to ensure accurate and timely payroll processing.
• Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
• Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities.
• Provide day-to-day administrative support to project managers, field leadership, and project teams.
• Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
• Coordinate project schedules, inspections, deliveries, meetings, and project milestones.
• Prepare reports, maintain project records, and track administrative deliverables to support project teams and leadership.
• Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
• Support project onboarding activities and site-access requirements.
• Assist with project closeout activities, turnover documentation, and record archiving.
• Track permits, inspections, workforce certifications, and project-specific compliance requirements.
• Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.

Minimum Qualifications

• High school diploma or equivalent required; Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred.
• Two (2) or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
• Experience supporting payroll processes, employee record management, and administrative reporting.
• Familiarity with construction documentation, project records, and compliance requirements.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent communication and interpersonal skills.
• Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
• Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
• Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred.
• Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements preferred.
• All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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