Estimation Team Coordinator | Galway

Role Purpose

We are seeking a highly organised and detail-driven Estimating Team Coordinator to support our growing Estimation function. This role provides essential administrative, organisational, analytical, and reporting support to the estimating team, helping to ensure the efficient coordination of tenders, bid submissions, project opportunities, and pre-construction activities. The successful candidate will play a key role in maintaining accurate records, supporting reporting requirements, coordinating team activities, and enabling effective collaboration across internal departments. The position is based in our Dublin office, supporting close collaboration with estimators, pre-construction teams, and senior stakeholders.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.
• Maintain and manage tender logs, opportunity trackers, and associated digital platforms, ensuring information is accurate and up to date.
• Coordinate tender invitations, documentation, and bid submissions across multiple opportunities.
• Schedule and coordinate estimating meetings, bid reviews, workshops, and tender handover sessions.
• Prepare meeting minutes, action trackers, and internal documentation to support effective project governance.
• Liaise with estimating, engineering, commercial, procurement, and operational teams to ensure information is obtained and actions are completed within required timescales.
• Assist in the preparation of tender reports, presentations, submission documents, and senior leadership updates.
• Track tender progress, key milestones, deliverables, and submission deadlines.
• Support data analysis and reporting on tender activity, win rates, pipeline opportunities, and team performance metrics.
• Conduct market and project research to support bid strategy and opportunity assessment.
• Identify opportunities to improve estimating processes, reporting methods, and digital tools.
• Support the implementation and effective use of estimating databases, document management systems, and reporting platforms.

Requirements

• Minimum 2 years' experience in a coordination, administration, project support, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent IT skills, including proficiency with Microsoft Office, particularly Excel, PowerPoint, and document management systems.
• Experience supporting tender, construction, engineering, commercial, or pre-construction teams is advantageous.
• Professional level of written and verbal English.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work independently while supporting a fast-paced, high-performing team.
• Strong communication and stakeholder management skills.
• Proactive, collaborative, and solution-focused approach to work.
• Experience within the construction, engineering, utilities, or data centre sector would be beneficial.