Trade Finance Officer

1. Position Overview

TORQ Commodities Group is seeking a detail-oriented and proactive Trade Finance Officer to join its Finance & Treasury team in Mumbai.

The successful candidate will be responsible for supporting trade finance operations, managing banking documentation, monitoring cash flows, coordinating compliance requirements, and ensuring the timely execution of trade-related financial transactions.

The role requires close collaboration with internal Trading, Trade Operations, Finance and Treasury teams, as well as external banks, financial institutions, insurance providers and hedging brokers.

2. Key Responsibilities

A. Trade Finance & Banking Operations

• Prepare, maintain and update Trade Finance Management Information System (MIS) reports, including financing utilisation, outstanding facilities, transaction status and key financial exposures.
• Prepare and submit Cash Against Documents (CAD) presentations and supporting documentation to banks.
• Coordinate with Trade Operations to obtain trade receipts, shipping documents, invoices and other transaction-related documentation required for financing and CAD presentations.
• Monitor trade finance transactions, ensuring accurate documentation and timely submission to financial institutions.
• Liaise with banks regarding financing documentation, transaction queries, outstanding requirements and operational follow-ups.
• Maintain accurate records of trade finance facilities, utilisation and related documentation.

B. Cash Management, Receivables & Payables

• Prepare and maintain daily cash balance reports across relevant bank accounts.
• Track incoming receipts and outgoing payments, ensuring accurate and timely updates.
• Monitor accounts receivable (AR) and accounts payable (AP), including outstanding balances and payment due dates.
• Coordinate with Finance and Trade Operations to resolve payment discrepancies, overdue receivables and reconciliation issues.
• Prepare and process bank payments in accordance with internal approval procedures and delegated authority limits.
• Support cash flow monitoring and short-term liquidity reporting.

C. Banking KYC & Compliance

• Manage Know Your Customer (KYC) documentation and onboarding requirements for banks and financial institutions.
• Coordinate KYC and compliance processes for trade finance providers and hedging brokers.
• Handle onboarding and compliance documentation for credit insurance providers.
• Maintain updated corporate records, financial statements, ownership information and other documents required by financial institutions.
• Coordinate periodic KYC reviews, renewals and outstanding compliance requirements.
• Ensure accurate recordkeeping and timely submission of documentation in accordance with applicable regulatory and internal compliance requirements.

D. Audit, Reporting & Corporate Coordination

• Prepare periodic and ad hoc reports requested by banks, financiers and internal management.
• Support financial audits by gathering relevant banking records, transaction documents and supporting schedules.
• Coordinate documentation requirements for new company incorporations, including banking arrangements and corporate KYC processes.
• Maintain organised and auditable records of financial transactions, compliance submissions and banking correspondence.
• Assist with the development and improvement of trade finance reporting and internal controls.

E. Foreign Exchange & Hedging Support

• Coordinate foreign exchange (FX) hedging transactions in accordance with approved treasury policies and authorised instructions.
• Liaise with banks and hedging brokers regarding FX rates, transaction confirmations, settlement requirements and documentation.
• Monitor outstanding FX hedging positions, maturity dates and settlement obligations.
• Maintain accurate records of FX transactions and provide regular exposure reports to Finance and Treasury management.

• Ideally 3–5 years of relevant experience in trade finance, banking operations, treasury operations or commodity trading finance.
• Previous experience in a commodity trading company, international trading organisation, bank or financial institution is preferred.
• Practical knowledge of trade finance documentation, CAD transactions, banking procedures and payment processing.
• Experience coordinating KYC requirements with banks, financial institutions or brokers.
• Familiarity with FX transactions, cash management and financial reporting.

4. Technical Skills

• Strong Microsoft Excel skills, including reporting, reconciliations, pivot tables and financial data analysis.
• Experience preparing and maintaining MIS reports.
• Understanding of trade finance instruments, including CAD, documentary collections and preferably Letters of Credit (LCs).
• Working knowledge of accounts receivable, accounts payable and bank reconciliations.
• Familiarity with FX hedging and treasury operations.
• Experience with ERP or accounting systems is advantageous.
• Good understanding of banking compliance, KYC and financial documentation requirements.

5. Key Competencies

• Strong attention to detail and accuracy.
• Excellent organisational and documentation management skills.
• Ability to manage multiple deadlines and competing priorities.
• Strong analytical and problem-solving abilities.
• Effective communication and coordination with internal and external stakeholders.
• High standards of confidentiality, integrity and financial discipline.
• Ability to work independently while collaborating with international teams.
• Proactive approach to resolving operational and documentation issues.