Talent Operations Coordinator

Key Responsibilities: ATS Management, Reporting & Analytics

• Work extensively within the ATS to manage recruiting data, pipelines, requisitions, candidate activity, and reporting.
• Build, run, maintain, and interpret recruiting reports and dashboards.
• Track recruiting metrics, including interview activity, candidate disposition, rejections, offers, hiring progress, pipeline conversion, and other key recruiting indicators.
• Analyze recruiting data and translate numbers into meaningful information for leadership. For example, track how many candidates were interviewed, rejected, advanced, received offers, and ultimately hired.
• Identify trends, bottlenecks, gaps, and opportunities for improvement through recruiting data.
• Ensure recruiting data is accurate, consistent, and maintained in a way that supports reliable reporting and decision-making.

Recruiting Operations & Program Development

• Build, document, and improve recruiting processes, workflows, programs, and operational procedures.
• Help establish scalable recruiting operations and documentation as the organization continues to grow.
• Identify inefficiencies in existing recruiting processes and recommend practical solutions.
• Develop consistent reporting practices and operational procedures that provide greater visibility into recruiting performance.
• Take ownership of projects and initiatives from development through implementation, tracking outcomes and measuring effectiveness.
• Partner with recruiting leadership to identify operational needs and support continuous improvement.

Interview Scheduling & Coordination

• Coordinate and manage interview scheduling across candidates, hiring managers, interviewers, and internal stakeholders.
• Manage complex calendars, scheduling changes, and interview logistics across different time zones.
• Send calendar invitations and coordinate Microsoft Teams, Zoom, and other interview platforms.
• Monitor interview progress and follow up on outstanding feedback to keep the recruiting process moving.
• Help ensure a smooth, organized, and professional candidate and interviewer experience.

Recruiting Support (Approximately 10%)

• Provide limited recruiting support, including participation in intake meetings, job requirement alignment, candidate screening, and occasional sourcing.
• Support primarily General & Administrative (G&A) positions across Marketing, Operations, Coordinator, and similar functions.
• Occasionally assist with specialized AI/ML, PhD-level, and Research hiring as business needs arise.
• Partner with another recruiter to support hiring priorities and coordinate recruiting activities as needed.

Stakeholder Partnership & Communication

• Provide recruiting updates, reporting insights, and operational recommendations to recruiting leadership.
• Communicate findings clearly and confidently, including the ability to explain what recruiting data means and how it impacts hiring.
• Partner with hiring managers and internal stakeholders to support recruiting operations and improve hiring workflows.

Required Qualifications

• 5+ years of experience in Talent Operations, Recruiting Operations, Talent Acquisition Operations, or a related function.
• Advanced hands-on experience with an ATS, including running reports, interpreting data, managing pipelines, and utilizing advanced system functionality.
• Experience building recruiting reports, dashboards, and tracking measurable recruiting metrics.
• Ability to analyze recruiting data and communicate findings and trends to leadership.
• Demonstrated experience developing recruiting programs, processes, workflows, or documentation from the ground up or significantly improving existing processes.
• Strong examples of quantifiable results, operational improvements, and measurable impact from previous roles.
• Experience tracking recruiting activity, including interview volume, candidate progression, rejections, offers, hires, and pipeline conversion.
• Strong interview scheduling and coordination experience, including complex calendars and multiple stakeholders.
• Experience maintaining accurate ATS records, candidate information, requisitions, and recruiting documentation.
• Ability to manage multiple priorities, deadlines, and operational projects independently.
• Strong analytical skills with excellent attention to detail and data accuracy.
• Excellent written and verbal communication skills, including the ability to present recruiting data and explain results to leadership.
• Comfortable working in a fast-paced, evolving technology or startup environment.
• Ability to work onsite full-time in Sunnyvale, CA.

Bonus Qualifications

• Lever ATS experience is strongly preferred, particularly hands-on experience with reporting, dashboards, pipeline analytics, and advanced system functionality.
• Experience supporting recruiting operations within a high-growth technology company or startup.
• Experience building recruiting dashboards, reporting structures, or operational programs from scratch.
• Experience using LinkedIn Recruiter and other recruiting tools.
• Familiarity with specialized technical recruiting, including AI/ML, PhD-level, Research, or other highly specialized positions.
• Experience supporting employer branding, talent operations initiatives, or broader recruiting process improvements.

Soft Skills & Core Competencies

• Analytical Thinking: Able to look beyond the numbers, identify trends, understand recruiting performance, and communicate meaningful insights.
• Ownership & Accountability: Takes initiative and independently drives projects, processes, and operational improvements through completion.
• Maturity & Professionalism: Demonstrates sound judgment and confidence when working with recruiting leadership, hiring managers, and other stakeholders.
• Organization & Attention to Detail: Maintains accurate data, reporting, documentation, and scheduling while managing competing priorities.
• Communication: Can clearly explain recruiting metrics, reporting results, and process improvements to leadership.
• Adaptability: Comfortable working in a growing startup where priorities, processes, and needs may change.
• Problem-Solving: Identifies gaps and inefficiencies and develops practical solutions.
• Time Management: Able to balance reporting deadlines, scheduling demands, and operational projects.