Recruiting and Onboarding Administrator

Recruiting & Onboarding Administrator

Location: Onsite
Employment Type: Full-Time

Overview

We’re hiring a Recruiting & Onboarding Administrator to support end-to-end hiring and employee onboarding operations.

This role blends recruiting coordination, onboarding execution, and HR administration. The ideal candidate is highly organized, process-driven, and comfortable managing multiple priorities while ensuring a strong candidate and employee experience.

Key Responsibilities

Recruiting Coordination

• Coordinate job postings across internal and external platforms
• Schedule interviews and serve as a point of contact for candidates and hiring managers
• Maintain accurate candidate records in ATS systems
• Assist with resume screening, assessments, and pre-employment processes (background checks, references, etc.)
• Support offer letter preparation and hiring logistics

Onboarding & New Hire Experience

• Manage onboarding logistics including start dates, documentation, system access, and equipment coordination
• Prepare and distribute onboarding materials and new hire paperwork
• Coordinate orientation sessions and onboarding schedules
• Ensure completion of employment eligibility, compliance, and policy documentation
• Support site-specific onboarding requirements (background checks, medical testing, clearances as needed)

HR Operations & Administration

• Maintain employee records and digital personnel files within HRIS systems
• Support HR reporting, metrics, and onboarding analytics
• Assist with audits, compliance requirements, and documentation tracking
• Respond to employee and candidate inquiries related to HR and recruiting processes
• Contribute to development of SOPs, training materials, and process improvements

What Success Looks Like

• Smooth, organized recruiting and onboarding processes with strong candidate experience
• Accurate and compliant documentation across hiring and onboarding workflows
• Ability to manage multiple requisitions and onboarding timelines simultaneously
• Continuous improvement of recruiting and HR processes

Required Experience

• 5+ years of experience in HR, recruiting, or onboarding support roles
• Working knowledge of employment laws and HR compliance requirements
• Experience with ATS and HRIS platforms
• Strong organizational and multitasking abilities

Preferred Experience

• Exposure to payroll processes
• Experience supporting high-volume hiring or multi-site environments
• Experience with HR systems implementation or process optimization

Key Skills

• Strong communication and coordination skills
• High attention to detail with ability to handle confidential information
• Problem-solving and conflict resolution
• Process-oriented mindset with continuous improvement focus

Work Environment

• Primarily office-based, collaborative HR setting