Communications Coordinator In Newark, DE - Hybrid - Local Only

Role : Communications Coordinator (Project Coordinator / PMO Coordinator / PMO Analyst)
Location: Newark, DE (Hybrid – 3 Days Onsite, 2 Days Remote)
Duration: 18+ Months Contract

Job Summary

We are seeking a Communications Coordinator / PMO Coordinator to support project communications, meeting coordination, documentation, and stakeholder engagement in a fast-paced PMO environment. The ideal candidate will have experience coordinating meetings, managing documentation, and supporting project teams using Microsoft 365 and collaboration tools.

Responsibilities

• Coordinate project meetings, schedules, and stakeholder communications.
• Manage meeting logistics, agendas, invitations, and documentation.
• Prepare and distribute meeting minutes, action items, and status reports.
• Maintain project meeting trackers, repositories, and document libraries.
• Support PMO processes, project governance, and stakeholder coordination.
• Manage meeting recordings, attendance, and project documentation.
• Coordinate with vendors, clients, and internal teams.
• Maintain SharePoint repositories and project documentation.
• Support project onboarding and communication processes.

Required Skills

• 1–3 years of Project Coordinator, PMO Coordinator, PMO Analyst, or Administrative Support experience.
• Experience coordinating meetings and preparing professional meeting minutes.
• Strong stakeholder, vendor, and client coordination experience.
• Advanced Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
• Experience with Microsoft Teams, Zoom, or WebEx.
• Experience with SharePoint, Confluence, Jira, Smartsheet, or similar collaboration tools.
• Experience using AI-assisted note-taking or transcription tools.
• Knowledge of document management and repository organization.
• Strong communication, organizational, and documentation skills.

Preferred Skills

• PMP or CAPM certification.
• Government or regulated industry experience.
• PMO support experience.
• Contract management or vendor oversight.