Quick Overview
Job Description
General Role Description
Provide analytical and administrative services for engineering, commissioning, and project management
Role Accountabilities
· Originate projects in ERP, including, tasks, budgets, agreements, and billing events, retaining and archiving supporting information
· Verify Terms & Conditions (T’s & C’s) on purchase orders, identify risks, resolve issues or escalate per guidelines prior to order entry
· Identify required delivery dates for each project task, confirm with Sourcing that purchase orders are issued in a timely manner based on required delivery, reporting exceptions to management as appropriate
· Issue invoices in timely manner when contractual billing requirements are met. Contact finance department for tax certificates if required and expedite if necessary
· Track performance against task budgets, report variances to project management, and update forecast budget as directed
· Forecast reserves and accruals for projects, as necessary
· Review assigned business unit reports, identify potential problem items, validate with Application Engineers, Project Managers, and Sales Managers, and make necessary corrections
· Analyze and summarize historical project data to be used for preparation of business mid-range plan (MRP)
· Expedite equipment deliveries through Sourcing as required
· Facilitate project review tollgate meetings to review project tasks order status, forecast revenue dates, billing events for accuracy, and document latest status including required actions
· Create electronic project folders using the latest standard template, update and maintain accurate project information in business unit server
· Create site memos for each commissioning project, per company policy
· Enter new tasks into cost of quality project
· Review and approve transferred timesheets and expense reports for assigned commissioning projects per applicable company policies, escalating to management as appropriate
· Issue change order requests to Engineering and Sourcing, as requested
General Employee Accountabilities
· Bring full effort to bear on tasks assigned by manager
· Give manager best advice
· Give earliest notice when work cannot be delivered as specified
· Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
· Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
· Comply with all Company policies, practices, and procedures and all regulations and laws
· Recommend viable improvements proactively
· Ensure effective utilization of business tools and processes
Minimum Qualifications
· Bachelor’s degree in related field or equivalent via education and/or work experience.
· 3 years’ related work experience
· Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
· Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
· Demonstrated continuous improvement in areas of responsibility
· Proficiency in an ERP, MS Word, Excel, Outlook, and PowerPoint
· Availability to travel domestically, less than 5%, sometimes with limited notice
Preferred Qualifications
· Proficiency in Oracle ERP, MS Project, Access, Adobe Acrobat, Visio, AutoCAD, CRM tools, HTML
· Advanced Excel skills
· Demonstrated knowledge of scientific terminology and engineering processes
· Demonstrated knowledge of contract terminology
· Demonstrated experience requiring application of international trade policies
Link to TMEIC Corporation Americas website
https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.
EEO/AA/M/F/Vet/Disability Employer