Office Manager

HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.

Role Responsibilities:

• Corporate Flat Management
• Health, Safety & Fire, Policies
• Vendor Management and Relationships
• Assist IT on issuing equipment
• Assist with organising Office Events as required
• Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required
• Running policy review processes
• Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal
• Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance
• Service Provider - organize annual, onsite due diligence meetings with key service providers
• Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.

Role Requirements:

• 5+ years experience as an Office Manager in financial and/or professional services
• Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on
• Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating
• Strong critical thinker who can assess situations objectively
• Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off.
• Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) -understands building security, multi-tenant operations, and coordinating with on-site teams.

Key Benefits include:

• Competitive Bonus
• 25 days holiday + 4 Floating Days
• Medical, Dental & Vision Insurance
• Fully paid luxury gym membership