Governance/Change Management AI Project Manager (On-Site)(No H-1B or Corp to Corp)

Please note that this is a 12 Month Contract position. Onsite in Malvern, PA. No Corp to Corp or H-1B.

TOP SKILLS:

• Strong communication skills, including stakeholder engagement, facilitation, and project communications.

• Prior stakeholder management experience, including coordinating cross-functional teams and leadership groups.

• Experience with AI and/or a background in Science, Life Sciences, Biotechnology, or a related field.

• Experience establishing governance processes for change management and supporting organizational adoption.

• 2–3 years of relevant project management experience, including working on cross-functional projects.

• Bachelor's degree required.

• Experience developing communication plans, training strategies, and change management processes.

QUALIFICATIONS:

• Bachelor's degree in Business, Information Technology, Engineering, Life Sciences, or a related field.

• 2–3 years of experience leading cross-functional projects.

• Experience managing digital transformation, business process improvement, or system implementation initiatives.

• Experience establishing governance processes for change management.

• Experience using project management platforms such as Monday.com, Smartsheet, Microsoft Project, Jira, or similar tools.

• Strong communication, facilitation, organizational, and stakeholder management skills.

• Experience developing communication plans, training programs, and change management strategies.

• Ability to manage multiple priorities in a fast-paced, matrixed environment.

PREFERRED SKILLS:

• Project Management Professional (PMP) or equivalent certification.

• Experience within pharmaceutical, biotechnology, medical device, or other highly regulated industries.

• Background in Science, Life Sciences, or Biotechnology.

• Experience with data governance, structured data capture, master data management, FAIR data principles, or digital transformation initiatives.

• Experience using AI to improve project management efficiency.

• Knowledge of Agile, Waterfall, and Hybrid project management methodologies.

• Experience with Monday.com for project planning, dashboards, milestone tracking, and status reporting.

JOB DESCRIPTION:

POSITION SUMMARY:

The Project Manager will lead the end-to-end implementation of a Cell & Gene Therapy (CGT) development program and the associated Structured Data Capture (SDC) program. This role will coordinate business, process, data, and technology workstreams while overseeing project planning, governance, stakeholder engagement, communications, training coordination, and change management activities.

The Project Manager will partner closely with business stakeholders, functional teams, IT, and data teams to drive project execution, manage risks, coordinate deployment activities, and support the successful adoption of new digital capabilities and standardized data capture processes.

KEY RESPONSIBILITIES:

Project Management and Delivery

• Lead the implementation of the CGT development project and Structured Data Capture program through deployment and stabilization.

• Develop and maintain integrated project plans, timelines, milestones, budgets, resource plans, and deliverables.

• Use Monday.com as the primary project management platform to build project plans and dashboards, track milestones, and monitor risks, issues, action items, and dependencies.

• Monitor project health, status reports, key performance indicators (KPIs), and stakeholder visibility.

• Coordinate activities across business, technical, data, quality, and vendor teams.

• Facilitate governance meetings, project reviews, steering committee sessions, and leadership updates.

• Identify, manage, and mitigate project risks, issues, dependencies, and escalations.

• Ensure deliverables meet business, compliance, quality, and operational requirements.

Stakeholder Communications and Communication Planning

• Develop and execute communication strategies that support project objectives and user adoption.

• Create and maintain formal communication plans, including audience segmentation, key messages, communication cadence, and channels.

• Coordinate communications across functional teams, leadership groups, and impacted sites.

• Ensure stakeholders understand project goals, timelines, benefits, impacts, and expected outcomes.

• Gather stakeholder feedback and incorporate insights into implementation and adoption strategies.

• Serve as a primary point of contact for project communications and stakeholder engagement activities.

Training and User Readiness

• Develop and execute training strategies aligned with project deployment phases.

• Conduct training needs assessments across impacted functions and user groups.

• Coordinate the development of training materials, job aids, user guides, SOPs, and digital learning resources.

• Organize and coordinate instructor-led training sessions, workshops, demonstrations, train-the-trainer programs, office hours, and user support sessions.

• Track training completion, participation, and effectiveness.

• Partner with subject matter experts and business leaders to reinforce learning and capability development.

• Ensure users have the skills and knowledge needed to adopt new structured data capture processes successfully.

Change Management and Adoption

• Develop and execute change management strategies to support project implementation and organizational adoption.

• Establish governance processes for change management and coordinate change-related activities.

• Conduct stakeholder assessments and organizational impact analyses.

• Evaluate change readiness and identify risks to adoption.

• Establish and manage a network of change champions across impacted functions.

• Support leaders with change messaging, coaching, and engagement activities.

• Drive user adoption through structured engagement, reinforcement, and feedback mechanisms.

• Monitor change effectiveness using adoption metrics, survey data, and business outcomes.

• Identify and address resistance while promoting positive behavioral change.

• Capture lessons learned and support the transition to sustained operations.

SUCCESS MEASURES:

• Deliver project milestones and implementation activities according to established plans and timelines.

• Establish effective project and change management governance processes.

• Maintain strong stakeholder alignment and communication throughout the project lifecycle.

• Coordinate successful deployment and adoption of structured data capture processes.

• Ensure training materials and readiness activities support effective user adoption.

• Identify and mitigate project risks, issues, and change-related challenges.

• Support sustainable implementation outcomes and continuous improvement.

WORKING CONDITIONS:

This is an onsite contract position based in Malvern, Pennsylvania. The role requires regular collaboration with business stakeholders, functional teams, IT, data teams, and other project partners.

Candidates must provide their phone number. Job reference number is A5617.