Project Coordinator

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

Panelmatic is seeking an organized, detail-oriented Project Coordinator to support the PMO in coordinating manufacturing projects from kickoff through completion. This position supports Project Managers by tracking deliverables, maintaining accurate project information, coordinating communication, and following up on outstanding activities.

Job Duties:

• Assist Project Managers with project planning, coordination, progress tracking, and closeout.
• Support project setup and maintain accurate project information in the ERP system and project tracking tools.
• Maintain tracking logs for project milestones, deliverables, customer approvals, material requirements, and open action items.
• Coordinate with other departments to obtain updates and follow up on assigned activities.
• Monitor upcoming deadlines, identify potential delays, and escalate concerns to the appropriate Project Manager.
• Follow up on material availability, supplier delivery dates, and outstanding procurement items affecting project schedules.
• Schedule project meetings, prepare agendas, document meeting minutes, and follow up on action items.
• Assist with customer correspondence, project status updates, presentations, and PMO reporting.
• Track customer purchase order requirements, change requests, and related documentation under the direction of the Project Manager.
• Support coordination of customer inspections, factory acceptance testing (FAT), shipping readiness, and delivery schedules.
• Assist with invoicing milestone tracking, billing documentation, and project closeout activities.
• Follow established PMO procedures and contribute suggestions to improve project coordination and reporting.

Minimum Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Strong organizational skills and the ability to manage multiple projects and competing deadlines.
• Clear written and verbal communication skills.
• Attention to detail, accuracy, and consistent follow-through on assigned activities.

Preferred Qualifications

• Associate or bachelor's degree in Business, Project Management, Engineering, or a related field.
• Previous experience in project coordination, project administration, or manufacturing support.
• Experience with ERP systems, Microsoft Project and SharePoint.
• Experience supporting electrical equipment manufacturing or engineering projects.

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (ie employee plus child, employee plus spouse, family)
• 401(k) contributions matched 100% up to 4%
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years