Payroll Tax and Accounting Coordinator

Job#: 3057438
Job Description:
Payroll Tax and Accounting Coordinator
Location: Remote/ Must Work EST Hours
Role Overview
An established organization is seeking a detail-oriented Payroll Tax and Accounting Coordinator to support payroll operations, general accounting activities, and employment tax compliance. This professional will apply generally accepted accounting principles (GAAP) to payroll accounting activities, perform account reconciliations, research payroll discrepancies, and support General Ledger activity. The position collaborates closely with internal departments and external payroll providers to manage both domestic payroll tax requirements and international payroll compliance.
Key Responsibilities

• Balance weekly and biweekly payrolls using Oracle systems and ADP Celergo, identifying and resolving any discrepancies.
• Post accurate and timely payroll-related entries to the General Ledger.
• Prepare, analyze, and research monthly account reconciliations, including bank and accrued payroll accounts.
• Record necessary journal entries and research any reconciliation variances.
• Manage employee tax setup and withholding changes for new hires and existing personnel to ensure compliance.
• Implement and support processes associated with new tax jurisdictions and system updates.
• Reconcile invoices against daily funding and partner with ADP to resolve variances for audit purposes.
• Research and resolve payroll tax inquiries across domestic and international markets.
• Complete quarterly and annual payroll tax activities accurately and within established deadlines.
• Collaborate effectively with Payroll Processing, IT, Controls, Accounts Payable, and Treasury teams.

Required Qualifications
Education: Bachelor's degree in Accounting, Business, Finance, or a related discipline is preferred. Equivalent professional experience will be considered.
Experience: 1+ years of accounting or finance experience in a public or private organization.
Technical Skills: Advanced data extraction and manipulation skills using tools such as Microsoft Excel, including experience working with large data sets.
Preferred Qualifications

• Experience with Oracle Cloud Payroll, ADP Celergo, and JD Edwards General Ledger systems.
• Strong analytical, research, and problem-solving abilities.
• Knowledge of domestic and international payroll tax regulations.
• Experience supporting multiple payroll cycles or complex jurisdictions.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
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Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.
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