Office Administrator (NT-Top End) Palmerston

Office Administrator (NT-Top End) Palmerston

• As an Office Administrator's to ensure the smooth and efficient operation of an office environment.
• Must be able to handle a variety of administrative tasks, including managing communication, coordinating schedules, maintaining records, and providing support to staff and management

General Office Operations: Managing Daily Operations:

• Ensuring the office runs smoothly by managing supplies, equipment, and facilities.
• Managing phone calls, emails, and mail correspondence

Coordinating Meetings and Events:

• Scheduling meetings, booking conference rooms, and arranging travel.

Maintaining Records:

• Organizing and maintaining files, records, and databases.

Purchasing and Inventory:

• Managing office supplies and equipment, ensuring adequate stock levels.

Administrative Support: Providing Support to Staff:

• Assisting employees with administrative tasks, such as preparing documents, scheduling appointments, and handling inquiries.

Supporting Executives:

• Providing administrative support to senior management, including managing calendars and preparing presentations.

Assisting with Financial Tasks:

• Handling petty cash, processing invoices, and assisting with budgeting.
• Implementing and maintaining office policies and procedures.

Communication and Interpersonal Skills:

• Effectively communicating with staff, clients, and vendors.

Customer Service:

• Greeting visitors, answering phones, and providing a positive first impression of the organization.

Organizational Skills:

• Managing multiple tasks, prioritizing work, and maintaining a tidy and efficient workspace.

Problem-Solving:

• Identifying and resolving administrative issues.

Qualifications Qualifications and Skills: Education:

• A high school diploma is typically required, and a bachelor's degree in business administration or a related field is often preferred.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software.

Experience:

• Prior experience in an administrative or office support role is often required.

Personal Attributes:

• Strong organizational, communication, and interpersonal skills are essential.

Language:

• Able to speak and write English fluently

Typing Skills:

• Able to type 45 to 75 words per minutes
• Office Administrator plays a vital role in ensuring the smooth functioning of an office, supporting both staff and management in their daily tasks and contributing to the overall efficiency of the organization.
• Ability to read, write, speak and understand English as needed for the job.

Required Documents

• Federal Police Clearance Certificate
• Ochre Card / Work with children Certificate
• First Aid / CPR
• Indemnity Insurance
• Driver's License
• NDIS Worker Screening Clearance
• Proof of Education (Certificates, Diplomas, Degrees, Training)
• Resume
• Three References

Preferred Skills Please Email

• Federal Police Clearance Certificate
• Ochre Card / Work with children Certificate
• First Aid / CPRNDIS Worker Screening Clearance
• Proof of Education (Certificates, Diplomas, Degrees, Training)