HEMA Processes Coordinator @ Remote

Job Title: HEMA Processes Coordinator
Location: Cincinnati, OH (Remote)
Working Hours: 20 hours per week (Part-time)
Part-time: flexible with the hours, prefer 4 hours a day, if a meeting in the morning at 8am they would need to be able to attend the 8am meeting

Job Overview

We are looking for a HEMA Processes Coordinator to provide administrative and process support to the Health Economics and Market Access (HEMA) research team at Client.

The candidate will manage research protocol and scientific publication approval processes, maintain records, prepare reports, handle documentation, and support compliance activities.

This role mainly involves administrative work, document management, research process coordination, and working with internal teams and external vendors.

Key Responsibilities

• Manage research protocol approvals using the PUBSTRAT system.
• Handle scientific publication submission and approval processes.
• Maintain research trackers and prepare reports for senior management.
• Update process guidelines and standard operating procedures (SOPs).
• Coordinate with vendors supporting the PUBSTRAT platform.
• Prepare documents, presentations, and business correspondence.
• Manage files using Microsoft Teams, SharePoint, Word, and Adobe.
• Review and proofread process documents.
• Conduct compliance and debarment/exclusion checks.
• Assist with training materials and ComplianceWire.
• Support purchase orders and other administrative activities.
• Coordinate with international teams across different time zones.

Required Skills

1. Administrative / Process Coordination experience.
2. Microsoft Office (Word, Excel, PowerPoint, Outlook).
3. Document Management and SharePoint.
4. Report Preparation and Data Tracking.
5. Strong Written and Verbal Communication.
6. Time Management and Organizational Skills.
7. Ability to manage multiple tasks independently.

Preferred Skills

• PUBSTRAT or PubPro experience.
• Healthcare / Clinical Research experience.
• Regulatory and Compliance knowledge.
• Scientific Publication Management.
• SOP creation and documentation.
• ComplianceWire experience.

Education

• Associate degree required.
• Bachelor's degree preferred.